Admin Assistant - 6 month

Perth, Western Australia, Australia

Job Reference 1192271

Location Perth, Western Australia, Australia

Industry Oil & Gas - LNG

Function Administration

Job Type Contract

Date Added August 2, 2023

Airswift are a Global Manpower Provider specializing in the Energy, Infrastructure & IT sectors. Present in more than 70 countries around the world, our reach, and capabilities in the markets we service is unparalleled in the industry.

Airswift are currently seeking an Admin Assistant Australian Operations to support a major client in the energy industry. Candidates with Oil and Gas or Energy experience will be considered. 

  • Location Perth CBD 
  • Contract: 6 months (potential to extend) 

Position Description / Scope of Work 

  • Communication (internal / external)
  • Event Management for internal and external stakeholders 
  • set up of group meetings / peer reviews / town halls)
  • Service Request support using GEP (create, update, close out)
  • Purchase Request support using GEP 
  • Kulbardi Portal ordering for all office stationery
  • DCOM Portal ordering for all site-based PPE
  • Onboarding / offboarding employees, contractors, secondees         including internal moves
  • Office management: including office allocation, stationery, supplies & equipment support
  • Digital support 
  • MicroSoft suite support 
  • Assist with coordinating office seating plans within department and provide support to facilitate personnel moves.
  • Document approvals: Coordinate the flow of all documents for approval / signature, including meeting notes & briefing materials.
  • Manage induction process for new employees and contractors (including office logistics, access, equipment, building induction etc.
  • Assist with site travel processes using the INX system.

 

The role requires the delivery of a consistently high standard of work against tight deadlines, assisting the team members as required in all facets of the position.  Overtime is occasionally required.

 

QUALIFICATIONS & REQUIREMENTS: 

  • High attention to detail and confidentiality required due to the sensitive nature of documentation and information that is managed by the Department.
  • Excellent written and verbal communication skills as this position will interface with various internal and external stakeholders. 
  • Able to work autonomously or in a team environment and support the additional team members. 
  • Adaptable and flexible to last minute changes, requests as well as identifying process improvements for implementation across the Admin Team.
  • Proficient in Microsoft Office suite.

If you would like to be considered for the position, please apply direct to this advertisement with your CV & contact details. maria.lopez@airswift.com

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