Airswift is seeking an Administrative Assistant to work with our client in Mississippi for initially 1 year contract.
Working primarily independently under limited supervision, performs advanced and highly complex administrative/clerical functions including word processing or typing letters, memoranda, and forms, produces presentation materials, keeps track of budgets, produces department reports, orders supplies, maintains files, answers telephones, schedules appointments/ conferences, makes travel arrangements, receives visitors, and sorts/distributes mail.
Responsibilities:
Working primarily independently under limited supervision, performs advanced and highly complex administrative/clerical functions including word processing or typing letters, memoranda, and forms, produces presentation materials, keeps track of budgets, produces department reports, orders supplies, maintains files, answers telephones, schedules appointments/ conferences, makes travel arrangements, receives visitors, and sorts/distributes mail.
Responsibilities:
- May process time sheets, payroll, cashiering, budget, expense accounts and other financial records, coordinates with other departments as required, makes travel arrangements, schedules appointments, etc.
- Uses business applications software and peripheral equipment (e.g., complex databases, advanced presentation graphics, detailed spreadsheets using original formulas, operates fax machines, copy machines, etc.).
- Plans or schedules own work; coordinates and/or takes lead responsibility on special projects requiring advanced skills; may provide work direction for clerical group; may review work of others; may train others.
- Composes correspondence and reports for supervisor’s signature; researches, abstracts and compiles information and data for analyses; reviews written material
- Implements established safety procedures.
- Performs other duties as assigned (no more than 5% of duties).
Education:
- H.S. Diploma/GED – required.
- Bachelor's Degree - College courses/vocational training desired. - Preferred
- Qualified typist (50 wpm).
- Must be able to operate a computer and peripheral equipment for word processing. Demonstrated knowledge of business application software including spreadsheets, presentations, databases, and word processing.
- Must possess intermediate math skills and be able to operate a calculator.
- Excellent oral and written communications skills required.
- Proficiency in computer software applications.
- Ability to handle multiple activities/projects and their deadlines.
