Administrative Assistant

Perth, Western Australia, Australia

Job Reference 1192692

Location Perth, Western Australia, Australia

Industry Oil & Gas - LNG

Function Administration

Job Type Contract

Date Added August 11, 2023

Airswift are partnered with an Energy provider and have a role of:

Position: Administrative Assistant  
Location: Perth, WA
Duration: 12 months
Roster: Mon – Fri & 8 hours per day

Position Description / Scope of Work:
  • Coordinates and performs a range of staff and/or operational support activities for the unit; serves as a liaison with other teams in the resolution of day-to-day administrative and operational challenges.
  • Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
  • Integrity Critical (IC) report – Facilities Engineering Request Register (FERR) follow up and action close out
  • Update Task Consequence Code (TCC) and permits in JDE
  • Enter permit numbers into JDE Labour Steps – Raise PO/ SO No
  • JDE close out for vendors with no access to company’s systems
  • Redline mark-up support
  • Process integrity critical work orders from status 65 to 66 in JDE
  • Assisting in grouping for permits. Printing permits after committed work schedule (CWS) sign off and 24 hours prior to work starting
  • Processing paperwork and submissions to lab
  • Add, Change, Delete Process Coordination
  • Coordination of the add, change, delete process. Ensuring follow up of open items to completion
  • Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed by Maintenance and Production Superintendent
  • Ensures company’s processes and procedures are correctly implemented across all sites-based teams
Qualifications & Requirements:
  • High attention to detail and confidentiality required due to the sensitive nature of documentation and information that is managed by the Department.
  • Excellent written and verbal communication skills as this position will interface with various internal and external stakeholders. 
  • Able to work autonomously or in a team environment and support the additional team members.
  • Adaptable and flexible to last minute changes, requests as well as identifying process improvements for implementation across the Admin Team.
If you would like to be considered for the position, please apply direct to this advertisement with your CV & contact details or send the same to    


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