Administrative Assistant

Tulsa, Oklahoma, United States

Job Reference 1194061

Location Tulsa, Oklahoma, United States

Industry Oil & Gas - Downstream

Function Planning / Scheduling

Job Type Contract

Date Added September 13, 2023

Airswift is working with a major client to find a Distribution Coordinator to join their team in a 12-months contract in Tulsa, OK.

Requisition Title:   Distribution Coordinator
Description: Excel skills, basic Microsoft, critical thinking, timeless work
12-month initial assignment 
On-site- Tulsa
M-F 8a-4:30p
Plans, schedules, and coordinates the movement of assigned refined products and/or intermediates from the source of supply to the bulk point of sale for smaller, less complex assignments to ensure continuity of marketing supply under limited supervision.

ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA)  
Schedules and coordinates oil movements and/or various light oil and/or heavy fuel oil products associated with appropriate refinery by pipeline, rail car, and/or truck;

Assists with handling crisis management for situations involving conflicts arising out of short-term or long-term refinery/logistical problems causing product outages, customer complaints, human error causing product outages, etc., escalating as needed;

Monitors assigned light oil and/or heavy fuel oil product inventories which may include daily monitoring of oil movements, inventory positions and communicating with appropriate departments;

Schedules Common Carrier Pipelines, rail cars, and/or truck movements;

Coordinates product movement nominations or tendering loads with appropriate pipeline companies and terminals or truck or railcar carrier and enters nomination in SAP TSW/TMW;

Maintains good working relationships with transportation carriers, pipeline customers, exchange partners, suppliers and/or third party pipeline personnel and works with blenders, traders and schedulers to maximize product movements and values; 
A minimum of one year of job related and industry experience is required.  

Associate’s degree, in a technical or related field, or equivalent years of work experience in lieu of a degree, is required.

A Bachelor’s degree in business or related field is preferred.  

Basic knowledge of the Company’s business process including but not limited to tank farm blending, loading, transfer, inspection and shipping procedures, product marketing, refining procedures, invoicing, and cash to order business process.

Advanced analytical and research skills required to analyze various data.  
Intermediate computer skills particularly in MS Excel to provide written reports and spreadsheets as well as the ability to learn new programs such as internet rail programs.

Interpersonal, customer service, and communication skills are necessary to create mutual respect with peers and a positive work environment.

Knowledge of safety, environmental and transportation regulations and procedures, reading blueprints, capable of writing effective instructions. 

Ability to maintain positive and productive working relationship within department and with other departments.

Ability to communicate effectively with others, both written and verbal communication, ability to perform intermediate mathematical calculations, advanced reading and writing skills.
SAP TSW, BI, ECC functional/end user experience and Geometrix rail car tracking system experience preferred.

Office based with occasional refinery visits from time to time and with travel up to 30% by land and air required.

Petroleum refinery/industrial environment, including but not limited to, working near moving mechanical parts and/or rotating equipment, petroleum products, chemicals, pressure vessels, and/or tanks.

Subject to all varying road and weather conditions.

Job conditions require:
Sitting, talking or hearing, making visual inspections, making precise finger and hand movements, reaching or grasping, ability to operate and drive all assigned company vehicles at company standard insurance rates is essential.

Valid State driver’s license and proof of insurance required.

Job conditions may require standing, walking, and wearing personal protective equipment (beards not permitted).


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