Summary:
The Land team has an opening for an administrative assistant position to support this strategic team. We are looking for an experienced, results-driven and motivated individual for this position.
Responsibilities:
- Provide high-level administrative support to Director of Land, Land Managers and team members.
- Plan and manage large team gatherings, including meetings and catered events.
- Manage Directors calendar, travel and scheduling.
- Manage meeting requests including creation/distribution of agenda, meeting logistics, reminders, consolidation of presentations, etc.
- Preparation of reports, presentation materials and spreadsheets for management and external presentations including securing approvals.
- Handle confidential information with discretion.
- Perform a full range of administrative duties including but not limited to managing calendar/schedules, mail handling, coordinating travel arrangements (domestic & international), review/processing expense report statements, ordering catering, securing meeting rooms and event venues, and transportation.
- Collaborate with various staff and departments to prepare special projects.
- Create, modify and manage department teamsites and team calendar.
- Coordinate sponsorship benefits and conference registrations.
Qualifications:
- Minimum of 5 years professional administrative experience or related work experience.
- Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong interpersonal skills and excellent communication skills (verbal & written).
- Self-starter with independent judgment to plan, prioritize and organize.
- Strong decision making and analytical skills.
- Ability to anticipate the need to help/step-in without being asked.
- Ability to handle and maintain confidentiality of company information.
- Attentive to detail and accuracy.
- Flexible with a positive approach in a fast-paced environment.
- Able to work overtime as needed.
- Experience supporting large, high-volume team