Administrative Assistant

Houston, Texas, United States

Job Reference 1251307

Location Houston, Texas, United States

Industry Oil & Gas - LNG

Function Administration

Job Type Contract

Date Added November 13, 2024

Airswift is looking for an Administrative Assistant to work with a major LNG client on an initial 1-year assignment likely to be extended.

 
  • Description:
    • Primary Purpose

      Working primarily independently under limited supervision, performs advanced and highly complex administrative/clerical functions including: word processing or typing letters, memoranda and forms, produces presentation materials, keeps track of budgets, produces department reports, orders supplies, maintains files, answers telephones, schedules appointments/ conferences, makes travel arrangements, receives visitors, and sorts/distributes mail.

      Duties and Responsibilities

      • May process time sheets, payroll, cashiering, budget, expense accounts and other financial records, coordinates with other departments as required, makes travel arrangements, schedules appointments, etc.
      • Uses business applications software and peripheral equipment (e.g., complex databases, advanced presentation graphics, detailed spreadsheets using original formulas, operates fax machines, copy machines, etc.).
      • Plans or schedules own work; coordinates and/or takes lead responsibility on special projects requiring advanced skills; may provide work direction for clerical group; may review work of others; may train others.
      • Composes correspondence and reports for supervisor’s signature; researches, abstracts and compiles information and data for analyses; reviews written material for accuracy and completeness; checks calculations for accuracy; reconciles report data; maintains complex accounting ledgers, petty cash funds, inventory, etc.
      • Implements established safety procedures.
      • Performs other duties as assigned (no more than 5% of duties).

      Education

      • H.S. Diploma/GED required. College courses/vocational training desired. Technical/vocational college courses/training desired.

      Experience

      • 3+ years of related experience required.

      Knowledge, Skills and Abilities

      • Must be able to operate a computer and peripheral equipment for word processing. Demonstrated knowledge of business application software including spreadsheets, presentations, databases, and word processing.
      • Must possess intermediate math skills and be able to operate a calculator.
      • Excellent oral and written communications skills required.
      • Proficiency in computer software applications.
      • Ability to handle multiple activities/projects and their deadlines.

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