Administrative Assistant - HSEQ Projects

Houston, Texas, United States

Job Reference 1190795

Location Houston, Texas, United States

Industry Oil & Gas - Offshore Oil

Function Administration

Job Type Contract

Date Added June 26, 2023

Our major clients in O&G industry is looking for a Administrative Assistant, to work on a 6 month-contract in Houston, TX.

Specific duties include but are not limited to:
Support of VP HSEQ Project
Assist VP HSEQ Projects with monitoring inbox as required and where appropriate respond or prepare background material / print pre-reading while ensuring confidentiality and compliance are maintained.
 Provide calendar management for VP HSEQ Projects, i.e., organise and manage meetings efficiently and to managers requirements, preparing daily pre-reading etc.
Coordinate and manage travel arrangements for the VP HSEQ
Prepare expense reports for VP HSEQ as needed.
Maintain contacts list for the team.
Timewriting for VP HSEQ
Support of HSEQ Project Team
Organize Meetings and Events for the team, internally and externally
Procure and maintain the Team's office supplies needs within agreed budget levels.
Assist with reports and presentations as needed.
Admin focal point for the wider HSEQ Projects team based in Houston
Collaborate with Projects Admins globally to support Woodside One Team values and further support Projects Teams
Focal point to Houston Team for processes, i.e., Travel, IT equipment, office moves/maintenance, ergonomic assessments etc
Maintain Distribution Lists
Maintain coding knowledge for Lead team
 Document Formatting to support the team in the development of the new HSE Management System.
SAP - create purchase orders and service entries

Minimum of five (5) years' experience; preferably within O&G industry Or Projects experience.
Ability to maintain confidentiality with all levels of the organization
Proven interpersonal skills that create and foster positive attitudes and work environment
Ability to work well in a team environment
Initiative and Creativeness – a self-starter able to plan and use time to maximum benefit
Ability to prioritize work with a minimum of supervision
Strong demonstrated proficiency in MS Office Suite of programs (including 365 Suite, Outlook, MS Teams, Word, PowerPoint, Excel, and Project)
Familiarity with Accounting and/or Procurement systems (e.g., SAP) is advantageous and/or a strong willingness to learn new systems demonstrated in prior roles
Well-developed oral and written communication and interpersonal skills.
Good Decision making and organizational skills
Good professional contact skills as position requires frequent daily contact with both company and external representatives.
Ability to perform role unsupervised
Ability to adapt to fast paced and changing environment driven by internal and external factors

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