Airswift is looking for an Office Coordinator to support a major client in Tulsa, OK on a 1-year assignment
Responsibilities:
• Provide administrative support to Tax Team.
• Arrange travel, prepare itineraries, and file expense reports.
• Administer company record retention program and adhere to company policies.
• Submit timesheets and various other reports according to company schedule.
• Greet visitors and answer telephones as well as receive and distribute mail and deliveries.
• Organize logistics for internal and external meetings, luncheons, and dinners.
• Set-up and cleanup from luncheons and meetings.
• Liaison to building management and other outside vendors.
• Review/process invoices for payment by accounts payable.
• Oversee office security measures and procedures, including but not limited to office safety disaster recovery and emergency planning.
• Prepare mail deliveries via Fed Ex or local service provider.
• Maintain library, supplies and filing system.
• Special projects as assigned
Requirements:
• Minimum of 3 years of experience providing corporate-level support in a highly professional work environment.
• High school diploma.
• Exceptional and professional phone etiquette, along with excellent written, verbal and interpersonal communication skills.
• Ability to handle confidential information with discretion, and work with professionals and executives inside and outside the company.
• Ability to work in highly ambiguous environment with independence, and capacity to manage ever-changing priorities, with proven ability to meet deadlines and prioritize workload.
• Ability to manage administrative details independently, while exercising good judgment in keeping team members adequately informed.
• Desire and aptitude for learning new concepts quickly.
• Great attention to detail and organization skills.
• Advanced computer skills: Microsoft Office – Outlook, Word, Excel, PowerPoint, Sharepoint
Preferred:
• Bachelor’s Degree
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