Administrative Assistant III

Our client, a major Oil and Gas company, is looking for an Administrative Assistant to work on a 06-month contract in Loving, NM.

This position assists with the management of the vehicle fleets and routine building maintenance programs while demonstrating proper discernment and discretion about business matters as well as contributing in a way that ensures a positive, first impression of the company.
The Receptionist role also serves as the official host or hostess to all visitors.

Your responsibilities may include:

· Greet and assist guests with introductions and working effectively with employees to project the best possible image of the company* Answer, screen and route incoming calls
· Process telephone guest registration requests when necessary from employees
· Announce the visitors by contacting the employees/host requesting an escort to their desired locations*
· Assist employees with reserving the conference rooms and direct employees and guests to their designated conference rooms
· Provide daily and monthly reporting on guest statistics
· Retrieve mail from PO box and distribution* Notify local staff of packages delivered from UPS, FedEx, USPS, etc
· Order supplies - Order catering for scheduled meetings
· Assist with maintaining REFS policies and procedures
· Other tasks as required to aid the REFS team in management and maintenance of the Delaware Basin field offices

Basic/Required:

· Must be legally authorized to work in the United States as a U.S. citizen or national, or an alien admitted as a permanent resident, refugee or asylee
· Current/Valid driver's license* 3+ years of experience in reception/administrative support positions
· Intermediate proficiency with Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams and Word
· Willing and able (with or without reasonable accommodation) to travel 10% of the time on a yearly basis

Preferred:

· Ability to master visitor registration system and specialized telecommunication equipment
· Possess the ability to communicate clearly and effectively verbally and in writing
· Attentive to detail, especially for ensuring accurate and complete information is documented and disseminated
· Possesses a strong positive attitude and demonstrated ability to initiate rather than react
· Able to handle delicate situations with grace and tact
· Good networking skills - builds/maintains effective working relationships
· Planning, organizing and time management
· Good Initiative and problem solving
· Ability to work under pressure within tight timeline
· Good judgment and high sense of accountabilit
· Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what's right
· Delivers results through realistic planning to accomplish goals
· Builds effective solutions based on available information and makes timely decisions that are safe and ethical