Administrator TAR

Roles and Responsibilities:

Key responsibilities in the areas of TRACK Administration, Site Badging & Headcount Accountability, Cost Reporting, Vendor follow-ups for expectations setting, invoicing issues & cost closure, SAP Services Requisitioner & Invoice approvals

• Serve as single point of contact between procurement and TAR execution team to ensure all contracts are implemented per bid documents (Pay formula, agreements, skills, schedules, and rates, configure materials module, etc). 
• Develop badging and accountability strategy for each TAR in accordance with AP safety and security requirements.  Work with outage team to ensure security (both guards and infrastructure/perimeter) is correctly implemented in support of the strategy.  Monitor reporting to ensure fatigue and accountability guidelines are met and ensure plant mustering is fail safe and timely for emergencies.
• Provide daily gate log & TRACK information to the outage team, including headcounts, manhours, burn rates, crew sizes, etc. for use in reporting and decision making.
• Calculate net all contractor time daily and clear exceptions (missing in/out scans, schedules, moving scans, etc.). Review and approve contractor override hours; require approval documentation from vendor when needed.
• Create and upload Track Imports for Cost Objects (workorders, purchase orders), rates, etc. Create and assign new vendor work schedules incorporating site rules.
• Run daily non allocated, non accepted, rejected reports to ensure adherence to daily vendor timekeeper requirements. Audit Track data by running weekly cost reports to increase management visibility, enforce accountability, and assure work process adherence.
• Mentoring/coaching/onboarding of vendor timekeepers, vendor reconcilers, and Outage Team Members as needed; Provide training, and review expectations and deadlines.
• Support creating Service requisitioning, cost tracking & reporting, and proper invoicing/close out of all labor, material, and equipment purchased for North America turnarounds (U.S. and Canada) including interactions with vendors for resolving invoice issues as well as goods receiving in SAP.
• Authorize cost in Track once verification requirements are met; Send Authorized timesheets to vendors for invoicing. Ensure all final costs are received and balanced with Track upon vendor completion of work.
• Lead close out effort for assigned outages by monitoring vendor invoicing, communicating deadlines, collaborating with procurement and outage team, and decommiting/increasing purchase orders as directed.  Ensure vendor invoicing is in balance with verified final costs. 

Required Skills / Abilities:

• Turnarounds TRACK and SAP Requisitioning experience (Minimum 5 years)
• Turnarounds Cost Controls experience (Minimum 5 years)
• Strong leadership, multi-tasking abilities
• Strong communication, organizational, and planning skills
• Self-motivated and willingness to learn and improve
• High ethical standards
• Willing to work a wide variety of scheduled days and hours
• Works professionally and harmoniously with employees, peers, management, support personnel, program participants and business area persons
• Utilizes positive and constructive attitude toward resolution of problems and conflicts
• Accepts direction, constructive feedback, and supervision

Education and Licensing Requirements:

• Minimum high school diploma
• Proficient in the use of computers and business software, including Microsoft (Excel, Word, PowerPoint, Outlook), OneNote.
• SAP experience with VIM is a must
• TRACK software experience is a must

 Work Hours Requirements:

• Typical work week is 40 hours. Longer hours are required during Turnaround execution which may also require working weekends. Travel is required in U.S. and Canada, primarily California, U.S. Gulf Coast, Edmonton, Ontario, and U.S. Northeast. The work environment is diverse from an office/home setting to onsite at Air Products operating field facilities.