Summary:
Purchases spot equipment, materials, chemicals/catalysts, and service requirements for multiple business lines.
Unconventional Buying supports the procurement and supply chain management aspects with a focus on executing commercial strategies through a request for quotation process, executing low and high value orders, and supporting invoice troubleshooting in the Upstream Unconventional business unit with focus on PVFF/MRO, Sand, Chemicals, and Rotating Equipment categories.
Responsibilities:
- Processes a queue of requisitions and converts them to purchase orders daily.
- Collects written proposals from vendors as needed.
- Conducts simple negotiations of pricing and general terms & conditions.
- Addresses invoice discrepancies from the purchase order or the goods receipt and approves invoice payment for any additional freight costs not accounted for on the purchase order.
- Liaises with the strategic buyer regarding project or turnaround purchases and potential bundles.
- Provides support to ensure timely invoice payment.
- Handles any PO (purchase order) maintenance for orders processed (e.g., update PO text, update delivery date, etc.).
- Requests and validates vendor setup in all procurement/accounting systems, as needed
- Forms, issues, and administers purchase orders and change orders valued between 10k-100k+
- Facilitates and analyzes quotations for all business units, as required
- Assists in the resolution of any account payable issues tied to purchase orders
- Conducts simple commercial and some terms and conditions negotiations
- Vendor Relationship Management.
- Processes a queue of requisitions and converts them to purchase orders daily.
- Collects written proposals from vendors as needed.
- Conducts simple negotiations of pricing and general terms & conditions.
- Provides support to ensure timely invoice payment.
- Behavioral Skills: adapts, analytical, collaborates, communicates effectively, focuses on customers.
- Functional Skills: PtP (Procure-to-Pay) knowledge, system utilization & efficiency, total system cost, apply controls mindset, application of business & procurement technical knowledge, service excellence, contract development, contract management, negotiating and influencing, relationship management.
- 1-5 years of prior experience in procurement, contract drafting (with legal support as required), materials management, administration, and negotiation of change orders, knowledge of supply chain/inventory, and planning and scheduling.
- Oil and Gas industry experience preferred.
- Proficient with Microsoft Office, Oracle/SAP, OpenInvoice, PowerBI
- Good understanding of the full Source to Pay process
- Strong negotiation skills, customer service oriented, and focused
- Self-starter with excellent organization and strong attention to detail, requiring minimal supervision or oversight in a fast-paced and deadline-driven environment
- Ability to manage multiple stakeholders and work effectively in a collaborative environment
- Willingness to work overtime and/or on call, if needed
- Procurement: Unconventional Procurement Manager(s), Category Manager(s), Supply Chain Operations
- Business Line/Others: Unconventional Business Unit, Requisitioner(s), Supply Chain/Material Coordinators
Legal and Finance departments - BA or BS degree in Business, Supply Chain, Finance, or related field (preferred).
- Applicable and proven work experience, as it translates to an equivalent degree to be considered in lieu of a bachelor’s degree.