Key Tasks and Responsibilities
- Perform contract administration activities (Pre- and Post-award), for assigned Prospects, FEEDs and Projects
- In compliance with Company procedures and project requirements administer sourcing and tendering process including, bidders list, tender clarification, tender clarification meetings, tender evaluation and recommendation to award
- Ensure that all Project required contractors and subcontractors are prequalified according to the relevant procedures
- Review contractor’s qualifications on Terms and Conditions and in coordination with In house Legal Team, review and reply to such qualifications
- Prepare and execute Agreements
- Perform commitments (issue Orders) in IFS system
- Negotiate and administer potential Variations
- Coordinate the verification of progress /milestone payments
- Finalization of account
- Complete contractor performance evaluation
- Manage contract close out, document retention/archive activities
- Provide regular status and progress reporting
- Contribute ideas for improvement of Procedures and best practices
- Liaise with other internal stakeholders (Finance, Legal, Business Development, Estimating, engineering, etc.) as required
- Manage contract guarantee claims by:
- Formally presenting the guarantee claims or potential guarantee claims to contractors
- Coordinating the internal resources necessary to assist in the claim
- Collecting and documenting all costs related to the guarantee claim to be back-charge to contractor and maintaining the guarantee claim supporting documentation
- Actively engaging with the contractor in finding the most suitable rectification as per claim request and the contract
- Providing input to the project warranty log on guarantee rights gained in the contracts
- Update the Guarantee Claim Register
Qualification requirements
- Possess a certificate, diploma or equivalent experience
- Ideally 3-5 years of relevant experience in contract development and administration
- Experience in negotiation is an advantage
- Experience in tender evaluation
- Experience in offshore oil and gas industry is an advantage
- Good interpersonal and communication skills
- Analytical and meticulous attention to details
- Proactive and able to work independently, applying a structured and systematic approach
- Team player with the ability to work in a multicultural environment
