Responsibilities may include:
- SAP responsibilities
- Process checks/wires through CVP (controlled vendor posting) in SAP
- Answer inquiries as needed regarding status of a check/wire request
- Submit/code all iPay invoices in SAP
- YUAR credit entry in SAP (check/wire receipts)
- Conduct monthly cost center review of Legal G&A
- Enter journal corrections in SAP - all Legal cost centers
Passport responsibilities
- Accurately enter and verify matter related paper invoices/settlements/credits
- Verify electronic invoice (ebills)
- Daily invoice batch validation
- Build new vendors in Passport consistent with SAP vendor accounts
- Email request to Attorney Work Teams (AWTs) for vendors matter approvals, timekeepers, and rates approval.
- Email requests to AWT for accurate matter to process an invoice.
- Handle vendor refund checks, settlement awards, and vendor credits.
- Update matter/financials/allocations tab and validate account codes in Passport.
- Maintain/reconcile credit spreadsheet with Passport report on recoveries.
- Resolve tasks assigned to LSF in Passport.
- Handle inquiries from the AWTs.
- Handle outside firms requests and inquiries re: invoices, timekeepers, and rates.
- Request signed W-9, Wires & EFT forms from vendors for vendor set up.
- Send copy of settlement requests with accrual to Assistant Accrual Coordinator.
- Enter credits via CVP for check/wire receipts directly on the vendor account in SAP.
- Mail checks to the company’s lockbox.
- Participate/assist in special projects as requested.
- Be knowledgeable of Legal and Corporate Security ALM.
- Monitor all LFS resource mailboxes including Medicare mailbox.
