Document Expeditor

London, United Kingdom

Job Reference 1192710

Location London, United Kingdom

Industry Oil & Gas - Onshore Oil

Function Administration

Job Type Contract

Date Added August 11, 2023

Airswift is seeking an Document Expeditor to work on a 12 month contract role to support the Hinckley Point C project in Bristol, United Kingdom.

Location: Bristol
Contract Duration: 12 months
Contractual setup: Outside IR35
Schedule: Full time in office.


  • Responsible for proactively expediting the timely submission of contractor documentation, on-time or ahead of the contractually agreed timescales.
  • Provide oversight on the progress of documentation through the submission, review and approval process.
  • To keep sufficient records of progress, supplier performance and associated delays and make recommendations of recovery methods to project team where necessary.
  • Create, manage and distribute detailed document expediting reports.
  • Escalate to the Project Manager and Expediting Supervisor any actual or potential problems or bottlenecks which would adversely affect submission or review of documentation; whether affected by internal or external parties.
  • Working with the contractor and other parties in the design and implementation of recovery plans to benefit completion and delivery of documentation.
  • Facilitate both document expediting and comment resolution meetings.
  • Liaise with Project Manager and wider multi-discipline team on a regular basis.
  • Help establish document priorities with support from and in agreement with the Project Manager and wider multidisciplinary team.
  • Use of existing tools and systems.
  • Awareness of wider project schedule requirements for contract scope (such as Site Need Dates).
  • To conform with existing HPC procedures, compliance & ethics relating to the phase of work.
  • This is not an exhaustive list, the Document Expeditor may, on occasion, also be asked by the senior management team to perform related tasks which are not detailed above.

Deliverables / Expected Output

  • Attendance of Kick off Meetings (KOM) when required.
  • Proactive follow up of contractual document submissions for assigned contracts through the review and approval process.
  • Report regularly and accurately on document status to project manager, expediting supervisors and contractors.
  • Opportunities for visits to supplier premises alongside the multi-disciplinary teams / supply chain will be given.

Knowledge, Skills, Qualifications & Experience

  • Previous experience working as part of an EPR or large scale international energy project.
  • Knowledge of the supplier documentation submittal and review process.
  • Document control experience preferable.
  • Demonstrable track record of collaborative working within successful project teams.
  • A working knowledge of document management systems.
  • Advanced level use of MS Excel and general IT.
  • Demonstrable track record of collaborative working within successful project teams.
  • Relevant College/University education degree, or suitable experience.

Key competencies

  • Expeditors must be fluent in English.
  • Self motivated and able to work remotely without excessive instruction from the project team.
  • Capability to integrate within the Project organization and the ability to solve issues or propose solutions.
  • To work and perform under pressure.
  • To be able to work effectively and decisively within their remit.
  • Excellent communication skills and to be able to clearly and concisely get their point across.
  • The ability to influence at a senior level internally and externally.
  • Honorable, trustworthy, fair and honest.

If you think this opportunity is suitable for you, email your CV to

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