Document Expeditor

Airswift is seeking an Document Expeditor to work on a 12 month contract role to support the Hinckley Point C project in Bristol, United Kingdom.

Location: Bristol
Contract Duration: 12 months
Contractual setup: Outside IR35
Schedule: Full time in office.

Accountabilities

• Responsible for proactively expediting the timely submission of contractor documentation, on-time or ahead of the contractually agreed timescales.
• Provide oversight on the progress of documentation through the submission, review and approval process.
• To keep sufficient records of progress, supplier performance and associated delays and make recommendations of recovery methods to project team where necessary.
• Create, manage and distribute detailed document expediting reports.
• Escalate to the Project Manager and Expediting Supervisor any actual or potential problems or bottlenecks which would adversely affect submission or review of documentation; whether affected by internal or external parties.
• Working with the contractor and other parties in the design and implementation of recovery plans to benefit completion and delivery of documentation.
• Facilitate both document expediting and comment resolution meetings.
• Liaise with Project Manager and wider multi-discipline team on a regular basis.
• Help establish document priorities with support from and in agreement with the Project Manager and wider multidisciplinary team.
• Use of existing tools and systems.
• Awareness of wider project schedule requirements for contract scope (such as Site Need Dates).
• To conform with existing HPC procedures, compliance & ethics relating to the phase of work.
• This is not an exhaustive list, the Document Expeditor may, on occasion, also be asked by the senior management team to perform related tasks which are not detailed above.

Deliverables / Expected Output

• Attendance of Kick off Meetings (KOM) when required.
• Proactive follow up of contractual document submissions for assigned contracts through the review and approval process.
• Report regularly and accurately on document status to project manager, expediting supervisors and contractors.
• Opportunities for visits to supplier premises alongside the multi-disciplinary teams / supply chain will be given.

Knowledge, Skills, Qualifications & Experience

• Previous experience working as part of an EPR or large scale international energy project.
• Knowledge of the supplier documentation submittal and review process.
• Document control experience preferable.
• Demonstrable track record of collaborative working within successful project teams.
• A working knowledge of document management systems.
• Advanced level use of MS Excel and general IT.
• Demonstrable track record of collaborative working within successful project teams.
• Relevant College/University education degree, or suitable experience.

Key competencies

• Expeditors must be fluent in English.
• Self motivated and able to work remotely without excessive instruction from the project team.
• Capability to integrate within the Project organization and the ability to solve issues or propose solutions.
• To work and perform under pressure.
• To be able to work effectively and decisively within their remit.
• Excellent communication skills and to be able to clearly and concisely get their point across.
• The ability to influence at a senior level internally and externally.
• Honorable, trustworthy, fair and honest.