Airswift is working with one of our major clients in the Oil & Gas industry to find an Expeditor II to join their team in Calgary or Edmonton, AB. This is a 1-year contract with the possibility of extension.
Must-haves:
- Minimum 4-7 years of applied experience in a high pace environment.
- Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing and project document requirements.
- Good interpersonal skills with ability to maintain and builds strong working relationships.
- Equivalent combination of experience, training and/or education.
- Coordination skills, ability to multi-task, follow up and manage timelines
- Ability to work on diverse projects and processes with conflicting deadlines.
- Working Knowledge of Engineering and Vendor Documentation is required.
- Strong and effective communication skills and attention to detail.
Nice-to-haves:
- Knowledge of MS Windows/Outlook and Office Suite.
- Knowledge of SharePoint, Oracle Cloud and Salesforce is an asset.
- Post-secondary education in a related field (e.g. Project Management, Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.)
- Customer service/Problem Solving/Organizational skills
Role Overview:
- To support the Supply Chain function by expediting and tracking all aspects/deliverables, for items as assigned (items can be included in but not limited to equipment/material required for completion of Purchase Orders, Contracts, or Projects).
- Proactively expedite assigned item(s), by managing and utilizing stakeholder meetings, systems, templates, processes and either aiding in mitigation of or identifying potential risks.
- Build and maintain strong relationships with all stakeholders including, but not limited to, vendors and key client groups such as; engineering, project team members, project contractors, quality and other SCM team members (e.g. Logistics).
Specific Accountabilities:
- Mentor new hires, project staff, and vendors on expediting processes
- Manage equipment/material logistics to meet project and construction schedules
- Coordinate vendor documentation and approvals (e.g., drawings, RFIs, ITPs, WPS, VDRs)
- Monitor vendor schedules and reports to prevent or resolve delays
- Communicate issues and delays to stakeholders; work with suppliers on resolutions
- Schedule, lead, and document vendor meetings; attend project meetings as needed
- Provide regular status updates and reports in required formats
- Review and verify invoices for accuracy
- Resolve freight claims, shipment errors, and documentation/tagging issues
- Escalate commercial and technical issues to the project team
- Coordinate deliveries and site readiness for material off-loading
- Maintain communication with stakeholders and follow standard processes
- Keep accurate records to support PO/Contract closeout
- Report regularly to team lead or manager on project and contract status
Additional Information:
Labor Category: Procurement/Supply Chain
Schedule: Hybrid - In-Office (Monday, Tuesday & Thursday) and Remote (Wednesday & Friday)
Location: Calgary or Edmonton
Ready to lead the change? Apply now and help us shape the future!