Location: London, UK
Duration: 6 months (renewable)
Key words: Report Writing, Administration Tasks, Software Package, Invoice Management.
Job Description:
- Will report to the London Facilities Manager.
- Will help and support the Facilities Manager in the day to day with wide and varied administration tasks. Also expected to undertake general office tasks/requirements.
- Will deputize for site admin as and when required.
- Requires excellent PC skills and knowledge of various software packages.
- Will be required to perform a variety of administrative/clerical support tasks.
- Will help with the compilation and production of reports and information on occasion from multiple sources.
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- Answer telephone, screen, and direct calls.
- Take and relay messages.
- Provide information to callers.
- Visitor management.
- Deal with enquiries from the public and customers.
- Process couriers & post.
- Control and distribute access passes.
- Maintains a thorough working knowledge of and adheres to organization/project policies, regulations, and procedures.
- Respects confidentiality in discussing employees, clients, volunteers, and organizational matters.
- Coordinate meetings and corporate events on request.
- Maintain Facilities Helpdesk system (QFM): tracking events and issue/close out of contractor job sheets.
- Office purchasing liaise with suppliers, raise POs, handle invoice disputes / late payments, invoice coding and raising expenses as required.
Requirements:
- Adept at Microsoft Office including Word, Excel, Outlook, and PowerPoint.
- Ability to work independently and be self-motivated.
- Sound knowledge of office administration.
- Smart dress code must be observed.
- Team player with a willingness to learn.
- Good organisational skills & time management with attention to detail.
- Problem solver with a can-do attitude.
- Experience in expense and invoice management.
- Previous office administrative experience.
