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Information and Data Management Assistant

Rio de Janeiro, Brazil

Job Reference 1179406

Location Rio de Janeiro, Brazil

Industry Oil & Gas - Offshore Oil

Function Other

Job Type Contract

Date Added November 21, 2022

Airswift Brazil is hiring an Information and Data Management Assistant for one of our clients, a multinational O&G company in Rio de Janeiro.


Job Description:

  • Start-up and close-out routines to ensure new project portfolio managed by the client’s systems (including kick-off and close-out meetings).
  • Instruct final users about compliance use of collaboration tools
  • Establishment of collaborative information management systems to project team, stakeholders, and final users
  • Be part of IDM networking – International arena
  • Share best practices and success cases
  • Ensure induction and collaboration training to project team and final users
  • Support document retention period based in client's standards, international or national regulations
  • Interface and assistance to Life Cycle Information (LCI), Procurement and project Company Representative demands
  • Setup an organized technical document distribution to engineering project discipline involved
  • Participation of Cyber Security, audits, and offshore campaigns
  • Support to access management and cyber security requirement for newcomers
  • Quality check of technical documentation regarding numbering (ENS), readability of file formats, verification/ revision identification etc.
  • In a periodic basis, follow up and import changes required by Document List / MDR – Master Document Register in project IDM systems
  • Preparation of formal guides, templates, and official department website
  • Setup KPI indicators to ensure full visibility about technical document deadline and different document workflows.
  • Use of LEAN practices to implement and improve processes



  • Archivology (Records Management) or Library science bachelor’s degree.
  • Advanced level of English.
  • Office 365 package
  • Recommendable experience in EDMS or any other engineering management systems
  • Experience from the oil and gas industry or international companies is a plus
  • LGPD, Lean and Information Security mindset


About Airswift

Airswift is an international STEM workforce solutions provider. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients. With over 800 employees and 6,000 contractors operating in over 50 countries, our geographical reach and pool of talent available is unmatched in the industry.


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