Administrative Support/Analyst

Vacancy ID

BBBH1093839

Location

Mozambique, , Mozambique

Job Type

Contract

Job description

POSITION: Administrative Support/Analyst
REPORTS TO: Licensing Manager
LOCATION: Maputo, with travel to Cabo Delgado
SUPERVISES: Nil

Please note: This position is only open to Mozambican nationals.

All CVs must be in English.

MAIN FUNCTIONS

- Identify, develop and maintain external relationships with government and stakeholders to advance project delivery and manage risks to safety, reputation, cost and schedule
- Obtain identified project permits / licenses / approvals in a timely manner; track / steward the project approvals process and the project's compliance status

General Tasks and Responsibilities

- Assist with preparation of permit, license, and approval applications
- Assist stewardship of the Project's Approval Management System
- Maintains the Project permit /license/ approval acquisition schedule
- Team coordination & management
- Manage team budget planning, reconciliation, forecasting including monthly accruals.
- Support local team procurement - requisitions, SAP, contracts for services & goods
- Manage electronic information storage and access to team SharePoint and LAN
- Manage document control and file system
- Perform technical and budget data analysis in spreadsheets
- Maintain and manage team business controls processes
- Support staff mobilisation activities
- Organise international / domestic travel (visa etc) - including field travel to Cabo Delgado. Includes appropriate documentation, tracking, and charter flight arrangements
- Submission of basic IT support requests for team e.g. calls to 'Help Desk' and follow-up
- Prepare joint venture and regulatory report documents, letters, presentations, spreadsheets
- Organising meetings i.e. book meeting rooms, catering, ensure availability of resources
- Receive, control and maintain inventory of all team equipment; field & safety supplies
- Maintain stakeholder databases of external interfaces for engagement planning
- Maintain stakeholder engagement and contact plan, schedule, and records to support relationship development. Coordinating with scheduled external events and meetings.
- Attend external events as required to support event
- Maintain an effective liaison network with government and institutions to improve situational awareness, obtain information, validate conclusions regarding significant issues.
- Facilitate data sharing and learning with project team
- Other ad hoc requests as required from time to time

QUALIFICATIONS AND EXPERIENCE
- Possess an accredited University degree in business or technical field
- Broad administration and operational skills with regulatory / project management experience
- 6+ years of experience preferred, with experience in responsible administration role positions
- Proven organization, planning and analytical skills and experiences
- Excellent interpersonal and communication skills (oral & written) with business perspectives
- Adaptable and able to anticipate changing project priorities
- Demonstrated skills with Microsoft Office software (outlook, excel, powerpoint) and databases
- Experience in engaging with a variety of external entities
(e.g., government agencies, NGOs, local communities and businesses)
- Proficient English language skills required with local language desirable (Kiswahili, Makonde)
- Moçambique citizenship required