Contracts Administrator

Vacancy ID



Melbourne CBD, Victoria, Australia

Job Type


Job description

Contracts Administrator - Contract - Melbourne

Our client and integrated oil and gas company with a considerable Australian footprint is looking to add a Contracts Administrator to the procurement team based in their Melbourne offices.


You will be responsible in assisting the broader Asset Management team by undertaking all contract related activities of a delegated portfolio (multiple contracts with individual value from 3M to 15M in value) of key contracts supporting the delivery of projects across the sales and marketing channel.
Key Responsibilities:

Effectively manage handover of contract from procurement (pre-award) to contract administration (post-award).
Assist Project Teams in interpretation of Contractual obligations and provide subject matter expertise on contractual issues.

Assist with negotiation of contract variations and claims in line with agreed contractual mechanisms.

Prepare or assist Project Team in the preparation and recording of documents produced to monitor contract notices, variations and certificates for the contract records.

Assist procurement and legal teams on contract disputes and issue resolution.

Create and maintain project contract registers/spread sheets, and monitor securities and insurances.
Attend project progress meetings.

Supports the Contracts and Commercial Specialist in building contracts management capability across the Asset Management organisation.

Comply with the requirements of Company safe work practices and procedures.
Be actively involved in identifying and reporting opportunities for improvement with regards to company practices and processes.

Key Challenges:

Interfacing with a diverse group of client businesses, project managers and project size/complexity.
Driving a contracts management process and building collaborative and productive interfaces with Procurement and Project Managers.

Basic knowledge of contract law.
A Minimum of three years' experience in contracts administration within a complex business environment.
Building / construction projects preferred.

Experience working with Australian Standard contract suite an advantage.
High level of commercial awareness with strong communication and negotiation skills.

Deliberate and effective attention to detail.

Good time management skills and the ability to prioritise.


Tertiary qualification in engineering, construction management, quantity surveying or relevant commercial discipline

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients. With over 800 employees and 6,000 contractors operating in over 50 countries, our geographical reach and pool of talent available is unmatched in the industry and the level of experience, exposure and expertise that the organisation has is unparalleled.