Document Control Administrative

Vacancy ID



Houston, Texas, USA

Job Type


Job description

Our client, an American multinational energy corporation, is seeking someone for a Document Control / Administrative position to work within their facilities located in Houston, TX.

Job Overview

The primary function of the Document Controller/Specialist is the quality of Document Control products and services to project teams and compliance with project excellence.

Job Responsibilities

  • This role will be accountable for the implementation of existing document control specifications.
  • This role will be accountable for tracking contractor and vendor deliverables throughout the project lifecycle (recording revisions, revision purposes, distribution and transmittal histories).
  • This role will be accountable for the reliability, irretrievability and traceability of the project data.
  • Process incoming and outgoing correspondence in a timely manner.
  • Ensuring that each applicable metadata field is accurately updated and maintained in each Master Deliverables Register
  • Preparing and implementing squad checking documentation in accordance with procedure and distribution matrices.
  • Preparing accurate status reporting based upon the metadata designations and submitting at the determined frequency (per project basis).
  • Alignment with the Document Control standards and ensuring any deviations due to project-specific needs are controlled and traceable.
  • Providing back-up document control support as needed on other projects


  • Minimum of 4-5 years of experience
  • Intermediate to expert proficiency in MS Word, Outlook and Excel 2007.
  • Experience with, and comprehension of, deliverables management (revision control, deliverables registers, squad checking and libraries.
  • Experience with, and comprehension of, transmittals and correspondence management.
  • Experience in implementing document management systems to support physical and electronic environments.
  • Ability to converse and convey ideas, facts and issues clearly, accurately, coherently and professionally to a diverse project team.