Document Control Specialist

Vacancy ID

BBBH1100112

Location

Houston, Texas, USA

Job Type

Contract

Job description

Airswift is seeking a Document Controller to work on a 6-months contract in Houston, TX for a large LNG Company.

Job Description

  • Communicate effectively with the project team and outside contractors.
  • Work with the Company Document Control Coordinator and Information Management personnel in implementing Project DMS system and procedure changes in order to optimize document control processes.
  • Manage all Project official documentation (includes engineering/technical, correspondence, project management - commercial, legal) generated by company and contractor to be stored in the Document Management System.
  • Manage transmittal of information between company and contractor.
  • Accurately review and classify project documentation (including engineering and vendor)
  • Implement, update and manage the Company Document Control processes, procedures, and specifications to ensure accurate records of all Project official documentation generated by the Company, the Contractor or its vendors.
  • Coordinate and work with other similar skilled Project Document Controllers across continents to ensure consistency of training, process, and enforcement of document control procedures.
  • Assist with coordination and prioritization work for less skilled Project Document Controllers to ensure consistency of training, process, and enforcement of document control procedures.
  • Travel may be required, including international.

Training, support, process development and global deployment

  • Assist in the training of additional Project Document Controllers when required
  • Identify updates or changes to Project Document Control processes and procedures as necessary for evaluation
  • Provide technical support and assistance for the electronic document management system (Provide technical guidance to MCP for the administration of project files)
  • Assist in the delivering of training as required to assure that all project staff have a clear understanding of the policies, procedures and software related to access and review documents
  • Provide technical support and assistance for the electronic document management system (Provide technical guidance to MCP for the administration of project files) as needed
  • Work with other Project Document Controllers across continents to ensure consistency of processes, and enforcement of Document Control procedures
  • Ensure Supplier and Contractor compliance with MCP procedures in the management of project documents, their metadata, and transfer
  • Provide feedback regarding work progress to company management and/or Document Control Coordinator where applicable

Job Qualifications

  • Four to six years previous Document Control experience preferred
  • Experience with Major Capital Projects is extremely desirable
  • Minimum of 3 years administering and using an electronic document management system preferred
  • Proven knowledge of distinguishing the difference between different types of project documentation
  • Must have a methodical and well organized approach to the work environment
  • Must have excellent interpersonal and communication skills and be able to interface with colleagues at all levels
  • Be able to receive constructive criticism for professional growth
  • Must be computer literate - including:
    • Having a working vocabulary of computer and information system components
    • Understanding fundamental principles of computer processing
    • Having a perspective for how non-technical people interact with technical people
  • Good Working Knowledge in Microsoft Windows environment using the following:
    • Microsoft Word
    • Microsoft Excel
    • Microsoft Outlook
    • Microsoft Access or other database tool, including definition of filters, searching, the use of wildcards, and creation of reports