Project Administrator

Vacancy ID

BBBH1084961

Location

Houston, Texas, USA

Job Type

Contract

Job description

Our client, the world's largest producer and supplier of methanol, is seeking someone for the Project Coordinator/Administrative position to work within their facilities located in Houston, TX.

Job Overview

The primary function of this professional will be to provide timely and confidential administrative support to the Project Team.

Job Responsibilities

  • Support Project Team including taking telephone calls, messages, arranging meetings, filing, handling mail, operating fax and photocopy machines and preparing expense reimbursement claims.
  • Manages the Project Team network drives, including agendas, business calendars and action logs.
  • Manages Project Team SharePoint site and Intranet site.
  • Provides administrative support for maintaining and reporting from systems, specifically: Incident reporting; document management; corrective actions.
  • Controls and coordinates supply and maintenance of office resources.
  • Assists with the compilation of the required weekly and monthly reports as requested.
  • Provide support and organizes required information for Project Team as requested.
  • Coordinate travel booking for Project Team as requested.
  • Assist temporary Global Support with local travel, visa, transportation, and lodging needs.
  • Provide administrative support for updating, circulating, and publishing of all controlled procedures.
  • Coordinate payroll reporting, timesheets, and forwarding any necessary documentation to Geismar Payroll Specialist.
  • Assist local HR Department with Global support needs.
  • Work closely with other Contractor Administration Assistants coordinating meetings, agendas, and business calendars.

Requirements

  • Strong administrative/executive assistant experience
  • Experience with document control will be preferred
  • Experience with Excel and Sharepoint are a must
  • Oil & Gas experience necessary
  • Leadership skills will be a plus