Project Contracts Specialist

Vacancy ID



Houston, Texas, USA

Job Type


Job description

Our client, is looking for two Project Contracts Specialists to work in their Houston, TX and King of Prussia, PA office.

REPORT: Position of Project Contract Administrator reports to the Capital Procurement Manager with responsibility for the formulation/development and administration of CAPEX project contracts, with indirect reporting responsibilities to Project Procurement Managers of assigned capital projects.


  • Contract Preparation and Administration
  • Participates in the development and fulfillment of contract requirements and documents in the purchase or sale/delivery of equipment, materials, products or services
  • Evaluates contract compliance and advises others on contractual rights and obligations
  • Perform post award activities including coordinating all contract submittals and correspondence, preparation.
  • Facilitate the internal review and approval of final contract documents and document approvals received
  • Participate as meeting scribe for vendor meetings specific to project status and issue resolution
  • Manage subcontracts and perform any other tasks, as assigned, to ensure compliance with contractual terms and conditions.
  • Ensure documentation to negotiate change orders and claims is properly produced.
  • Follow up on problems which demand attention to ensure timely response.
  • Prepare reports to the Contracts Manager as required.
  • Work collaboration with Law Department, Procurement and Project Team in the preparation of the assigned Claims.
  • Follow-up on required responses.
  • Attend project meetings as requested, record meeting minutes & conference call notes, track actions resulting from such meetings.
  • Prepare and/or manage the retention of required correspondences, replies, notices actions and variations required for the project and assure that all contract administration requirements are covered in a timely manner, and complying with the provisions of the contracts.
  • Discuss with the Project Procurement Manager(s) and get advice on the important and critical issues of the project.
  • Document Management
  • Develop and implement a Purchasing project file system to retain purchase orders, purchase order supporting documentation, change orders and supporting documentation including notices, communications and meeting/discussion notes, and communications regarding issues and potential claims
  • Manage the storage of indirect goods and services contracts in accordance with Arkema Legal department procedures


  • 7+ years experience in a purchasing or contracts administration role supporting large capital projects (greater than $25M USD) preferably in the chemicals or petrochemical manufacturing industry,
  • Strong analytical and organizational skills
  • Proven ability to manage and prioritize multiple demands and projects with minimal supervision
  • Results oriented self-starter with business/financial acumen and sense of urgency
  • Advanced Microsoft Office suite experience required
  • Excellent interpersonal and communication