Project Controls Lead II

Vacancy ID



Channahon, Illinois, USA

Job Type


Job description

Our client, a major oil & gas company, is looking for a Project Controls Lead for the Joliet Refinery.

Position requires strong demonstrated initiative and ability to collaborate with other
groups and disciplines to solve problems - Strong organizational skills and high
attention to detail - Advanced Excel proficiency required (e.g., Pivot tables, formulas,
macros) - Strong SAP proficiency desired - Power BI, Power Pivot, Power Query (or
equivalent data transformation & analytics tools) proficiency desired

Will support the Capital Projects Department embedded within the Joliet Refinery,
specifically the Local Projects portfolio consisting of multiple projects with <$5M total
expense & capital (TEC) investment.


* Provide timely and accurate data and deliverables in support of benchmarking and tool building

* Provide overall project cost, schedule, progress measurement, and change management leadership and expertise

* Provide support to Project Team and Stewards with cost and schedule analysis, reporting, forecasting and budgeting

* Development of Project Controls Plan and Management of Change (MOC) Plan

* Ensure that the Stewardship process is established and implemented, leading to monthly cost and schedule stewardship reviews

* Coordinates and communicates priorities for new and ongoing estimating, planning and cost control activities * Leads preparation and maintenance of the Cost Breakdown Structure (CBS), the Original Control Budget (OCB), Current Control Budget (CCB) and Project Master Schedule, and Budget (Planning & Budgeting (P&B) ), and the overall cost and progress control system

* Coordinate the collecting, analyzing, and reporting of project cost and schedule control information, to ensure overall project status is assessed and potential problem areas identified; prepares overall cost and schedule forecasts

* Administer and facilitates the Management of Change process

* Facilitate Capital Efficiency / Opportunities and Vulnerabilities process

* Interface with Controllers regarding AFEs/budgets and invoices and development of Work-In-Place * Participate in bid evaluation process (as required)

* Participate in developing Contract Price Budgets and Contract Control Schedules and Milestones

* Ensure familiarity of Project Controls team with Contractor payment terms and contract coordination procedures applicable to their scope

* Leads preparation for Gates Reviews, Advance Commitment, Full Funding or Supplement activities - Coordinates development of cost and schedule estimates in preparation of Gate and Check Point/Advance Commitment reviews - Coordinate development of Estimate Confidence Packages and Estimate Development Plans

* Respond to ad hoc requests from Project Management Team (PMT) related to Controls/Reporting

* Consortium / Affiliate / Joint Venture presentations

* Supports preparation of Close-out Reporting / CA$HD Input

* Perform quality assurance at the project level by monitoring and appraising the performance of Contractors in the areas of cost control, progress measurement and schedule control

* Responsible for ensuring that proper and effective project control measures are executed by the Contractor; including the Contractor's cost and schedule control organization, plans and procedures

* Review and, where appropriate, endorse schedule, progress and cost baselines and forecast prepared by contractors

* Review progress measures reported by the Contractor

* Review cost and schedule bases of Contractor's Change Proposals / Orders; including progress trends developed by Contractor

* Assist site management in developing/reviewing cost and schedule corrective actions and recovery plans, and making sure needed actions/plans are implemented

* Manage the Cost and Schedule organization including the Contractor sites and serve as the central link from the Project to the organization

* Maintain close liaison with other members of the organization on the Project and the function

* Coordinates development of Project Controls Implementation Plan tailored to the specific project

* Provide feedback and mentor to project controls engineers and planners in the project

* Ensure Functional alignment for support and approval of key deliverables (i.e. Estimate Confidence Package, Estimate Development Plan, etc.)

* Drives and promotes capital efficiency on projects being stewarded by the department