Records Management Analyst

Vacancy ID



Fort McMurray, Alberta, Canada

Job Type


Job description

Our client, a multinational energy transportation company, is seeking someone for the Records Management Analyst position to work within their facilities located in Fort McMurray, AB.

Job Overview

The Records Management Analyst provides a broad range of basic to complex records management support with the development, implementation, and maintenance of a document management system that is aligned with corporate policies and practices.).

Job Responsibilities

  • Manages the coordination of Regional records management throughout the Athabasca Region.
  • Manages and responds to internal and external drawing requests.
  • Responsible for continuous improvement efforts with regard to document control and records management. This may include auditing drawings/vendor documents/records to determine if they are readily available if needed.
  • Ensures preservation and accessibility of relevant and critical Regional records (e.g. Safety Plot Plans, Critical Drawings, Station Manuals, Pipeline Information Books, etc).
  • Develops, implements, and maintains quality control procedures to ensure records are complete and meet regulatory requirements.
  • Provides support to Quality Assurance Advisors, Area Operations, and Pipeline Maintenance (PLM) with the preparation and turnover of Quality documentation.
  • Manages paper and electronic records in an effort to prevent uncontrolled accumulation of records that are no longer required.
  • Ensures adequate storage for records that protects them from unauthorized access, loss, destruction, theft, or disaster.
  • Keeps informed of regulatory requirements and ensures Regional records comply with the regulations.
  • Coordinates and manages processes to assure records are appropriately distributed, stored, and archived in compliance with internal and regulatory requirements.
  • Liaises with other departments and builds relationships to ensure there is a coordinated approach and cost-effective process in the management of records.
  • Delivers training to Regional staff with respect to records retention.
  • Provides services and support to a variety of departments throughout the company, as required.


  • Related University Degree or technical diploma.
  • Up to 2 years of related experience working in a records management environment or equivalent experience.
  • Interest and proficiency in initiating and continuously learning new tools and systems including software tools and work processes.
  • Proven ability to initiate and manage change, be innovative, think strategically, and work well with teams.
  • Service oriented with strong interpersonal, written, and oral communication skills.
  • Ability to solve problems independently.
  • Strong computer skills (Microsoft Word, Excel, Power Point, etc.)
  • Attention to details is essential.
  • High-level of initiative and ownership for the work.