Senior Document Control Analyst

Vacancy ID



Charleston, West Virginia, USA

Job Type


Job description

Our client, a major North American energy company, is seeking someone for a Senior Document Control Analyst position to work within their facilities located in Charleston, WV.

Job Responsibilities

  • Responsible for all records and document management and its overall performance; advises on all process, issues, urgent matters and directs how the work is done;
  • establishes all protocols for both internally and with external stakeholders;
  • oversee the day to day activities of the Document Control team;
  • provide direction, guidance and training to Document Control team and project team to ensure a consistent and effective approach is applied across the project with respect to managing information;
  • develop, maintain and support the projects overall Information Management Plan, processes and procedures as they align to the Capital Project Management System.
  • Plan includes a document strategy for our Internal, External and Vault SharePoint sites, EDMS, and paper copy documents;
  • assess, understand, consult and make decisions with respect to the projects requirements for information management; develop Document Control practices and procedures for the field office in work with field staff to implement;
  • conduct business analysis of information flows and determine the appropriate document control processes to support the business process;
  • assist team members to meet project/initiative, schedule and quality on all requirements pertaining to information management best practices;
  • collaborate with team members and other stakeholders to manage and protect their information;
  • utilize project management skills to manage multiple initiatives and provide progress reporting and status updates;
  • conduct self-audits to assess gaps, and determine and implement corrective action; lead and practice an environment of continuous improvement to ensure optimization of the SharePoint system;
  • collaborate and coordinate the publication of training materials, FAQ's cheat sheets etc.;
  • plan and coordinate training sessions as required (in person, via conference calls or WebEx sessions).
  • Operate and maintain systems for the collection, classification, retrieval and retention of records, images, documents and information.
  • Decision Making: Makes decisions and recommendations on highly technical or complex issues and without formal guidelines or precedents and exercises resourcefulness and ingenuity to interpret policy.
  • Establishes protocols for information updates with project entities.
  • Responsible for the setup of all records management and documentation systems.


  • Requires post-secundary degree
  • 10+ years of experience in Document Control