Team Assistant

Vacancy ID

BBBH1091779

Location

Astana, , Kazakhstan

Job Type

Permanent

Job description


Vacancy Overview
Team Assistant
ONLY for KZ citizens
Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients. With over 800 employees and 6,000 contractors operating in over 50 countries, our geographical reach and pool of talent available is unmatched in the industry and the level of experience, exposure and expertise that the organization has is unparalleled.

One of our biggest Clients (International Oil & Gas Company) is looking for "Team Assistant"

Location: Astana, Kazakhstan
Work schedule: 5/2

Purpose of role
To reduce administrative stress on the team by providing solid and efficient administrative support.
To cater to the individual requirements of the team thereby improving their ability to meet organizational goals.
To contribute towards HSSE within the office.

Responsibilities:
Organize Events and Meetings, including logistics for attendees.
Arrange internal and external meetings, workshops & events for the team including video conferencing.
Prepare agenda, presentation materials for meetings.
Maintain distribution lists and organization charts.
Handle administrative arrangements for visitors (temp door access etc.).
Provide workspace for employees and support with IT requests.
Handle correspondence and documents (including electronic archiving of documents).
Assist in the travel arrangements for Manager and team including flights, visas and hotel reservations.
Provide cover/back up in absence of other Team Assistants.

Requirements:
Experience incorporating the following transferable skills: Prioritization, organized and self-starter, willingness to learn, strong interpersonal and communication skills, sociable and approachable.
Fluency in written and spoken English.
Enthusiastic, highly motivated, with good prioritization and time management.
Fully competent in Word / Excel / PowerPoint, Outlook email and calendar, Internet.
Suitable administrative experience in a corporate environment
Ability to handle confidential information / correspondence.
Ability to work as part of a team and by oneself.
Ability to interact effectively with people at all levels.