Legal Administrative Assistant

San Ramon, California, United States

Job Reference 1193500

Location San Ramon, California, United States

Industry Oil & Gas - Onshore Oil

Function Administration

Job Type Contract

Date Added August 31, 2023

Our client, a major Oil & Gas Company is seeking a Legal Admin Assistant to work within their facilities located in San Ramon, CA for a 12-monht contract (possible to extend).


  • Draft, format and revise legal documents under strict deadlines.
  • Use Microsoft Word track-change function and Workshare Professional to edit and revise documents.
  • Assist the lawyers in preparing correspondence, presentations, and routine reports.
  • Coordinate logistics, agendas and presentation materials for meetings, conferences and special functions.
  • Coordinate and track international and domestic travel logistics, including details needed for visas, immunizations, photos, passport renewals, detailed itineraries, etc.
  • Track and gather related expenses and compile complicated expense reports in expense reporting system (CTREX).
  • Create and update legal matters in internal matter management system (Team Connect).
  • Process e-billings, invoices, and payments within and outside the legal software system, Team Connect and set up vendors in Team Connect.
  • Work in iManage to upload, review and research documents.
  • Research inquiries and relieve leaders of administrative tasks.
  • Assist with other duties and special projects, as assigned by Supervising/Managing Counsel and other team members as needed.
  • Assist and provide backup coverage to other legal assistants.

Required Qualifications:
  • 5 years of legal administrative experience working in a legal department or law firm.
  • SharePoint and the Microsoft Office suite (i.e., Word, Outlook, Forms, PowerPoint, Teams and Excel)
  • Strong organizational skills and attention to detail.
Preferred Qualifications:
  • Associate degree.
  • DocuSign, Team Connect and iManage experience.
  • Experience with e-billing, matter management systems and setting up vendors in payment system.
  • Notary Public.
  • Fluency with FCC Format and Style Guidelines.

Don’t see a job for you? Register for our candidate portal

Sign in or register for Airswift Digital to stay updated with recommended jobs.

Visit our candidate portal