Occupational Health Administrator

London, United Kingdom

Job Reference 1240994

Location London, United Kingdom

Industry Oil & Gas - Onshore Oil

Function Administration

Job Type Contract

Date Added April 3, 2024

Occupational Health Administrator

Location:  United Kingdom London
Contract duration: 4 months
Recruitment Partner: Airswift

Keywords: Administrator, Occupational health, medical, management

Our Company
As an international energy company, with expertise in the exploration, production, refining and marketing of oil and natural gas, and the manufacturing and marketing of chemicals, we have partnered with Airswift to support our recruitment plans in 2024.

We are currently recruiting for an Occupational Health Administrator to work with us in London on a 4-month contract. The main role is to be the first contact between the company's health department and the employee and to act as the department's focal point for finance-related services, managing all general enquiries from the department. We are looking for an experienced medical administrator, preferably with experience in occupational health, hospital administration or general practice.

  • First Companies Health contact with employee, acting as gatekeeper to the Health department OH personnel whilst ensuring a welcoming, caring and safe environment is promoted.
  • Managing all general enquiries to the department however received: email, mail, in person.
  • Responsible for all administrative aspects of the clinic, adhering to all administrative processes and protocols, including, but not exhaustive of:
    • Arranging of meetings/meeting rooms as required, sending correspondence and liaising with specialists for updates on outstanding reports and arranging visitor access to the clinic as organised by the company's Health UK team and ordering couriers for clinical laboratory samples and meeting the courier on arrival
    • Scanning correspondence/clinical documents and uploading to employee health file in proHealth as required
    • Create documents (certificates/letters/forms) when necessary to support doctors.
    • Participate in audits as required.
    • Upload JotForms for FTW medicals and travel health to proHealth Finance
    • Act as the department's focal point for related financial services
    • Process invoices and credit notes as required through Shell systems, adhering to company policies and records management.
    • Manage all aspects of current and past archived medical records
    • Record DSAR/legal request on spreadsheet and process doctor's approval
    • Ensure that all necessary information has been provided
    • Process the request according to the company's health process and search the records
    • Compile the file for the doctor's review and complete the document release checklist
    • Send to appropriate person(s) in accordance with consent given London Focal Point for UK Most - Confidential Sharepoint online.
    • Liaise with UK corporate health support and EMEA information management. o Report to the UK occupational health lead.

  • Be an experienced medical administrator, preferably with a background in occupational health, but may also suit an experienced general practice/hospital medical administrator who is highly skilled at managing customer service and all aspects of medical administrative tasks.
  • Skilled with modern electronic file management systems.

The next step
We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We are aware that you may not ‘tick all the boxes’, but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance contact our recruitment partner Airswift.

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