The Service Holder is responsible within the GPI team to define and supervise the management of the documentation exchanged between the GPI and the several Contractors through the Electronic Document Management System (SharePoint, NEW PRODOM …) and as such is the reference point for all matters related to documentation management and control.
The Service Holder develop and ensure the application of the required Documents Control Procedures provide support to all Packages Document controllers in the performance of their document-related duties (review and comment of documents, approval process, statistics,…).
SUMMARY OF THE SPECIFICATIONS
- Have/Develop a good knowledge of Company Specifications (GS’s/GR’s), TEPA and Corporate procedures related to Documentation Management and their application to the Project.
- With the support of the Project Control Manager, define the GPI strategy with regards to Documentation Management and prepare Project Document Control specifications, plan, and procedures.
- Ensure the implementation of the relevant Document Management System for the GPI from a SharePoint based system during the early stages of the GPI up to NEW PRODOM during the Tendering and Execution phases.
- Support Contractors and Packages Document Controllers in the implementation of the Documentation Management system.
- Use NEW PRODOM daily to register and control contractor-received documents, define and launch review workflow, prepare/fill-in/maintain the distribution matrix, follow up and expedite reviewing process, compile commented documents
- Control the conformity of contractor-issued documents with regards to Project Specifications and Standards, using special tools for automatic control, commenting on the conformity of documents, and rejecting documents as necessary
- Provide support (training, daily assistance, advises) in the use of SharePoint/NEW PRODOM to the GPI team for their document-related duties (review and comment of documents, approval process, etc.)
- Define, consolidate, and issue a relevant reporting and statistics to the GPI Management showing progress & area of focus of documentation related matters.
- Observe strict confidentiality in the performance of his duties and on the received/issued documentation, all along the course of the Project
- Confirmed technical Expertise in the Documentation management through EDMS, ideally NEW PRODOM
- Confirmed expertise in similar service.
- Languages of the service: English mandatory, French is a +
