Procurement Secretary

Nanterre, France

Job Reference 1193393

Location Nanterre, France

Industry Oil & Gas - FPSO

Function Administration

Job Type Contract

Date Added August 29, 2023

Airswift is helping our client find a Procurement Secretary!
Location: Paris, France
Contract: 3-months, renewable
Start date: ASAP / September
Recruitment Partner: Airswift
Recruiter: Lara Rapozo
  • Assist the Procurement team daily by responding to the various requests of the team;
  • Management of various correspondence and purchasing documents: Customer, Subcontractors, etc. (preparation/drafting of letters, signature, dispatch according to the procedures of the project ...);
  • Management of meeting minutes issued by the people of the purchasing team (formatting of minutes, sending for signature, dissemination according to project procedures, storage in the project's documentary databases, etc.);
  • Maintenance of the GAIA correspondence database (mail registration/minutes),
  • Maintenance of monitoring tables (correspondences, orders, etc.)
  • Receipt and distribution of offers and orders
  • Organize meetings internally and with suppliers;
  • Receive, format, distribute and classify correspondence relating to Procurement & Logistics according to the protocol put in place;
  • Interface with external and internal stakeholders;
  • Archiving Procurement mailbox management
  • Other miscellaneous secretarial tasks versatility (Project, Procurement, Client...)
  • Good level of English/French
  • Knowledge of Office 365
  • Soft skills such as adaptability and good aptitude for teamwork, flexibility, autonomy
  • Ethical, rigor and respect for the rules

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