Project Administrator

Brentford, United Kingdom

Job Reference 1190377

Location Brentford, United Kingdom

Industry Renewables - Battery

Function Administration

Job Type Contract

Date Added June 15, 2023

Airswift has been tasked by one of our key clients to seek a Project Administrator to join them in London (Brentford), UK on a 1-year contract that can be extended.

Day to day responsibilities will include:
  • Provide general administrative support to the Project Director and Project Team as required
  • Organise calls, meetings (both internal and external)
  • Arrange internal and external meetings and events, including project meetings
  • Provide diary management for the managers as may be required
  • Coordinate and follow up on action items for the Project Team
  • Assist with and organise extensive travel arrangements – car hires, taxi / transfer services, train journeys, flights, accommodation, conference bookings; including arranging visas for several people, at the same time
  • Organise inductions for new starters as may be required
  • Collate information for meetings and reports
  • Format documents (e.g. CVs, reports, letters, etc.)
  • Manage Project SharePoint site (upload documents, issue templates, track any version changes, etc.)
  • Draft and prepare documentation – letters, meeting agendas; assist with presentations
  • Submit IT tickets on behalf of the Project Team and proactively deal with any IT-related issues
  • Process expenses in a timely manner
  • Perform ad-hoc tasks (create templates, process electronic / postal correspondence, filing, updating database (e.g. contacts), action tracking, etc.)
  • Establish and maintain effective communication with personnel in other offices in the UK and across the globe as may be required by the project
  • Actively take part in various campaigns and initiatives, and be a proactive member of the administration / business support team
•            Must have previous experience in a similar Administration role within the resources industry, able to demonstrate proficiency in the responsibilities of the role.
•            Previous experience working in the energy & resources (oil & gas) industry.
•            A team player and confident people person with the ability to communicate easily at all levels.
•            Excellent written and verbal communication skills.
•            Excellent interpersonal skills and be able to facilitate team co-ordination.
•            Attention to detail.
•            Advanced Microsoft Office skills (Word, Excel, Outlook and Power Point).
•            Initiative and the ability to work effectively both independently and within a team environment.
•            Time management skills, confident working under pressure, along with a proactive approach to work and ability to work flexibly and on own initiative.
•            Flexibility (e.g. sometimes be available out of hours / weekends to attend to urgent matters).
•            Strong organisational, multi-tasking and prioritization skills .
•            Commitment to maintaining and promoting high standards of the role.
•            Experience in the similar industry, especially engineering is essential.
•            Experience in the inputting of timesheets.


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