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Project Secretary

Singapore City, Singapore

Job Reference 1179158

Location Singapore City, Singapore

Industry Oil & Gas - FPSO

Function Administration

Job Type Contract

Date Added November 21, 2022

Airswift is seeking to invite an experienced Project Secretary to consider a role with one of our clients on a contractual engagement

Responsibilities:-

Booking of travel and hotel accommodation for project personnel.
Manage and upkeep shared electronic folders containing project information.
Assisting with administrative matters.
Scheduling of meetings and appointments.
Document control.
General proof reading.
General filing both hardcopy and electronic copy.
General management of work registers.
Assisting in project reporting.
Use company software for document control, purchase requisition and other admin tasks.
Prepare presentation slides to summarise and capture key points.
Administration of manhours across different projects within the division.
Email correspondences.
Taking Minutes of Meeting for internal and external meetings.
Organising team building events and other corporate events.
Stock control, ordering and assignment of stationery, pantry supplies, PPE, etc., at site office.
Drafting of letters on behalf of Project Manager??????
Qualifications:
  • Diploma in a technical subject.
  • Good use of Word and Excel.
  • Min 3 years of relevant experience preferable in the maritime sector.
  • Able to write and prepare Progress Reports, Project Status Dashboards, Schedule, Budget.
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