Receptionist/Administrative Assistant

Stamford, Connecticut, United States

Job Reference 1190784

Location Stamford, Connecticut, United States

Industry Oil & Gas - Onshore Oil

Function Administration

Job Type Contract

Date Added June 26, 2023

Airswift is a global workforce solution, being recently tasked by one of our biggest clients to find a Receptionist / Administrative assistant to join their team on a 1-year contract with benefits and PTO.

Main duties include:

  • Welcome visitors entering the front door while following the company's procedures for registration, announcement, and sign-out.
  • Provide all guests visitor lanyards when required and ensure collection of badges upon departure
  • Provide brief safety orientation to all visitors identifying the fire exits in event of an emergency
  • Answer all calls giving attention to properly forwarding calls to employees and screening for unwanted calls
  • Monitor and properly forward all incoming faxes
  • Ensure coverage of desk and phones during working hours (8:00 AM to 4:30 PM).
  • Enter tickets in the building system as required for necessary services (ie. cleaning, hot/cold calls, etc.)
  • Enter new hires into Cure and order Equinor ID badges
  • Maintain parking list
  • Maintain Visitor List and ensure building security is given updates as they occur
  • Receipt and sending of daily USPS mail/FedEx/UPS
  • Coordinate all Catering requests while ensuring delivery, payment, and quality of catering
  • Support employees with meeting room booking system and resolve conflicts or errors
  • Oversee all offsite document storage while maintaining an up-to-date and accurate inventory. This includes handling requests for documents in storage and regular pick up/deliveries.

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