Secretary / Personal Assistant

Reading, Surrey, United Kingdom

Job Reference 1190960

Location Reading, Surrey, United Kingdom

Industry Oil & Gas - Onshore Gas

Function Administration

Job Type Contract

Date Added June 29, 2023

Airswift has been tasked by one of our key clients to seek a Secretary / Personal Assistant to join them in Reading, UK on a 1-year extendable contract.

The role of Secretary is to provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Day to day responsibilities will include:
  • Support PMT/Operational employees with personal and work related duties.
  • Prepare letters and documentation.
  • Receive/make telephone calls.
  • Take minutes during meetings as required.
  • Assist with the preparation of reports/presentations.
  • Organize (or assist with the organization) events, lunches, dinners.
  • Attend events as requested in a PR/Host capacity.

•   Excellent English communication skills, both written and verbal
•   good knowledge of Microsoft office (MS Word, MS Outlook, MS Excel and MS PowerPoint)
•   Experience with SAP
•   Knowledge of Saudi Aramco Human Resource requirements and procedures (i.e. expenses report processing)
•   Minimum of two years’ experience in a similar position
•    Familiar with the country and city where the project is located

  • Communicating openly & effectively
  • Excellence/Drive for Results
  • Plan and organize: ability to prioritize workload and able to work under (time) pressure
  • Customer services oriented

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