Senior Proposal Manager

The Hague, Netherlands

Job Reference 1191646

Location The Hague, Netherlands

Industry Petrochemicals

Function Proposals & Tenders

Job Type Contract

Date Added July 19, 2023

Airswift is seeking a Senior Proposal Manager to work on a 6  months renewable assignment in the Hague with an EPC  O&G Company. 
  • Start : Asap  for 6 months renewable
  • Location : The Hague Netherlands

The successful Sr. Proposal Manager will manages and oversees business proposals, feasibility and feasibilities at the company. He /she is responsible for ensuring a proposal is created effectively and within its deadline, the required quality and budget. The proposal manager will liaise with the external stakeholders (Client, Subcontractor, Licensors, Suppliers) and internal department / disciplines (Engineering , supply Chain, Legal, Finance, Estimating) to develop the proposals and win the projects.

The proposal manager might act as Project Manager during the execution of the Project.

  • Lead the bid delivery process and proposal team in response to client’s ITT / RFP from the Initial kick-off to final submission, including determining the appropriate proposal milestones and associated due dates to achieve all internal and external requirements
  • Responsible to Review tender documents ,Collecting the project’s background information and requirements, and defining the project objectives, Identifying initial project risks prior to proceeding bid activities.
  • Develop Proposal Capture / Win Strategy, and Ensure the bid development and bid inputs remain in accordance with the capture plan strategies developed in advance.
  • Develop responsibility/compliance matrix with proposal team defining roles and assignments of each resource to ensure compliant proposal
  • Develop Project execution plan while ensuring the overall project objectives are met, including scope, cost, schedule, quality and customer satisfaction, and executing company policies , processes and procedures that impact the assigned proposal
  • Develop / Review Contractual terms and conditions in relation to project execution
  • Closely monitoring and analysing the project status and performance throughout the Lifecycle of the project, and taking corrective action when required
  • Lead proposal reviews with relevant business functions as per the established procedures and effectively communicate and connect with internal resources/departments which includes but not limited to Management, QHSE, Legal, Finance, HR, IT to fulfill/complete tender information and qualification
  • Serve as a Primary Focal Point of contact for customer, supplier, and internal staff. To act as a nominated sole point of contact, participating in follow up, negotiations, deal-closing meetings starting from preparation and conclusion which may include various clarifications as prior submission as well as after submission of proposal
  • Integrates proposal packages prepared by the different parties and Proposal Partners and reconcile possible discrepancies
  • Proceed with the project and act as Project Manager during the execution phase (at least in the Early works of the project)
  • Maintain the Scope, Schedule, Quality and Cost objectives of the Proposal / Project
  • Maintain, support and provide input to (the set-up of) Company Standard Practices and Work Instructions

Required Abilities:
  • To demonstrate project management approach into each proposal to effectively coordinate a project from start to finish, using good communication, interpersonal skills, motivational skills, and organization
  • Knowledge and experience of Project Management
  • Good inter-personal and leadership skills to effectively manage and coordinate with other departments (Engineering, Supply Chain Management, Finance, Legal, Contracts, Estimation) and to liaise with external business partners
  • Experience working with international companies, Suppliers , Subcontractor and licensors
  • Be able to provide and demonstrate professionalism and sound technical expertise
  • Provide new ideas to improve the execution of the work
  • Sound working knowledge of MS Office Suite software and Engineering Software commonly used in the Industry
  • Fluent in English (speaking and writing)
  • EU work permit / EU citizenship is preferred

Experience :
  • Minimum 15 years of relevant experience in Oil & Gas / Petrochemical industry as Engineer (Minimum 5 years in project development phases)

  • Minimum bachelor degree in Process / Mechanical Engineering (or relevant Engineering programme)

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