Branch: Exploration and Production (EP)
Job Title: Shipping Officer
Position in the Organization Chart: Reports to the Transit Leader Job
Dimensions
- Transit Operations (Freight Forwarding and Customs Clearance).
- Importation of Air and Sea freight for Company Operations and Project to Company delivery point.
- Contact with various collaborators, internal and external entities including EPC contractors, Partners, local and international freight forwarders, and Customs agents.
Behavior
- Adheres to the values and principles of the Company Code of Conduct at all times.
- Acts in the best interest of the Company at all times with proactive approach.
- Willingly and openly demonstrates & shares good practices.
- Adapts to changes in work practices and job activities.
- Able to listen & work under pressure to meet the needs and required deadlines.
- With anticipation reacts to urgent request and changing priorities.
- Whenever required, in timely manner reports to the hierarchy.
- Carries out any other duties that may be reasonably assigned by the hierarchy.
- Demonstrates personal commitment to the HSE Policy, promotes safe work culture (12 GR’s), STOP-work authority and HSE awareness to the Company's & Contractor(s) personnel.
- Actively participates in Company safety awareness and initiative schemes; enforce appropriate safety control measures, flags non-compliance.
- Conducts toolbox talks and, when required, train workers on safe and environmentally friendly work practices & methods.
- Participates in the incidents and unsafe situations investigations, Root Cause Analysis, development corrective action plans and ensures their timely implementation.
- Coordinates the activities of Company-appointed Freight Forwarder(s) and Customs Agent(s) regarding import and export of the freight in/out of Papua New Guinea
- Responsible for monitoring materials in transit from international origins and ensures compliance with applicable import/export customs and quarantine regulations as well as Company procedures.
- Reviews and approves draft entry import/export declarations including ensuring the use of proper Customs Procedural Codes (CPC) by Customs Agent
- Attends to Import shipping documentation (Air & Sea) activities, register incoming requests, and maintains shipping register up to date, raises service call-offs to Freight Forwarder and assists with invoice payment.
- Plans Import Logistics cargo (Air & Sea), and liaises with foreign suppliers, manufacturers and freight forwarders at origin and in-country for delivery in Company-approved facilities.
- Ensures proper guidance in International Shipping matters to all parties and ensure forwarding and shipping arrangements are in line with best practice and optimum efficiency.
- Advises company clients on the Mode of Transport and obtains required internal approvals for associated freight cost, assists to raise call-offs to freight forwarder.
- Ensures timely recording of incoming customs clearance requests from EPC contractors and captures information related to the project cargo as directed by management, keeps associated documentation on record.
- Collates all necessary and complete set of received and approved import shipping documents properly and forwards to applicable entities as may be required.
- Acts as liaison with various Government agencies for import/export activities where required.
- Proposes improvement and contributes to the development of shipping procedures and policies.
- Reviews and analyses freight monitoring and compliance reports provided by the freight forwarder, collates them for internal reporting and gives valuable insights on the process to management.
- Evaluates FF contractor performance and continuously seeking improvement areas in cycle time, effectiveness, and efficiency.
- Capturing incoming shipping containers and monitoring timely return of SOC to minimize demurrage cost.
- The company in Papua New Guinea is the second LNG project for Papua New Guinea and has strategic importance for LNG business and operations.
- Promotion of Company safety and lifting rules and regulations by ensuring that all safety and lifting procedures are strictly abided by under his responsibility based on the methods defined and continuous improvement.
- Transit and Shipping is vital to ensure continuity of Affiliate’s operations and Projects’ activities.
- Job holder must therefore be able to work on his own initiative with minimum supervision, and be able to remain calm under pressure, working to meet requirements, demonstrating logical thought patterns, a high degree of organizational ability, and be an effective communicator with contacts at all levels.
- Incumbent is based in Port Moresby, Papua New Guinea, National Capital District (NCD). Work regime: resident (5 working days per week); overtime/weekend as may be required.
- Import and export activities are conducted in compliance with Papua New Guinea Laws, Company Policies, Procedures.
- Determine as necessary the most economic and efficient mode of transportation of materials / equipment to ensure continuous operations with no downtime.
- Manage lead times while optimizing cost and meeting the operations demand.
- Maintain accuracy of records and up-to-date information on shipping status
Qualifications:
- Bachelor’s degree in any Social Science discipline.
- Good interpersonal and communication skills.
- 3-5 years of industry experience in customs clearance and freight forwarding, ideally within oil & gas sector
- Fully conversant with relevant legislation, Company Rules (Referential) and best practices
- Proficient English and Computer systems skills (SAP knowledge and work experience in Materials module would be a bonus)
- Technical knowledge of international trade, incoterms application and in-country import/export requirements
Applications close on Friday 18th August 2023 and only shortlisted candidates will be contacted. If you don't hear from us after two weeks of the closing date, please consider your application unsuccessful for this role. We will, however, keep your profile on our database for future reference.
