Sourcing and Contract - Contracts Specialist IV

Calgary, Alberta, Canada

Job Reference 1193535

Location Calgary, Alberta, Canada

Industry Oil & Gas - Midstream

Function Supply Chain / Purchasing

Job Type Contract

Date Added August 31, 2023

Airswift is seeking a Contracts Specialist IV to join one of our major upstream oil & gas clients in Calgary, AB, on a 1-year contract with the possibility of being extended.

The SCM Contract & Sourcing Specialist (CS) plays an integral role in elevating our requirement for commercial expertise with external suppliers and contractors along with developing and maintaining support with internal Business partners. The successful candidate will manage, assist, and facilitate pre- and post-contract and sourcing activities relating to the Company. The scope covers contract formation through to administration. This role will support the drilling and completions teams at our Montney and Surmont assets.

  • Provide expertise on commercial content and negotiation support to relevant stakeholders for specific contract development.
  • Ensure that Supply Chain is represented during the formation of commercial relationships in efforts to achieve optimal value.
  • Support the development and ongoing post-award contract management activities including dispute resolution, claims support, scope of work, and compensation agreement amendments.
  • Provide contracting expertise and guidance to both strategic and routine requirements for various service and material agreements.
  • Participate and influence key stakeholder and supplier negotiations.
  • Build internal stakeholder relationships to understand their SCM requirements and build fit-for-purpose strategies that reduce risk, add value, and meet execution requirements.
  • Provide enhanced metrics and reporting capabilities for ensuring contracting and support implementations are tracked and measured for success and continuous improvement with suppliers.
  • Ensure initiatives comply with Company’s Policies and Procedures.
  •  Adherence to Supply Chain Policy, Supply Chain Standard, and the Code of Business Ethics & Conduct.
Specific Contract Formation Responsibilities (pre-award)
  • Execute vendor pre-qualification process.
  • Prepare Tender Evaluation Plans.
  • Prepare commercial contract exhibits.
  • Prepare and issue RFP documents (i.e., contract exhibits and RFP proposal forms); this includes interfacing with all contract exhibit/proposal form Owners’).
  • Lead and single point of contact throughout the Tender process.
  • Lead and facilitate commercial meetings (i.e., RFP kick-off, clarification meetings, etc).
  • Lead Terms & Conditions negotiations.
  • Prepare Recommendation for Award.
  • Execute Contract Documents.
Specific Contract Administration Responsibilities (post award)
  • Change Management – review and validate contract change requests, amendments, and claims.
  • Coordinate with site owners and support functions.
  • Coordinate proper closeout of assigned contracts per the closeout procedure.
  • SCM point of contact for internal audits to ensure that all documentation pertaining to the contracts is current and accurate.

Required Qualifications
  • Minimum college diploma in Business Administration, Law, or Supply Chain disciplines.
  • Minimum 5+ years of Supply Chain/Contracting experience preferably oil and gas industry.
  • Knowledge of Wells services/categories is strongly preferred.
  • Enhanced software application skills (Microsoft Word, Excel, and SAP, GEP).
  • Demonstrated knowledge of contracting terms and conditions, clauses, scope of work, and compensation schedule development.
  • Commercial experience/expertise, and strong negotiation planning skills.
  • Effective time management & strong organizational skills.
  • Keen attention to detail and adherence to quality work.
  • Experience with electronic contracting software.
  • Effective interpersonal communication skills with the ability to build and maintain effective, trusting relationships with internal stakeholders.
  • Strong influence, facilitation & networking ability.
  • Legally authorized to work in Canada on a full-time basis without restrictions.

Preferred Qualifications
  • Knowledge of Wells supply chain execution support and or Operations & Maintenance categories such as Vac Truck, Tank Truck, Hydrovac-truck, Standard and Specialized Wells Rental Equipment.
  • Participation in WCC and/or SCMA (Supply Chain Management Association of Alberta) is an asset.
  • Significant experience in Contract formation management with demonstrated ability to effectively use procurement and contracting knowledge to add value.
  • Knowledge of Upstream Canadian exploration and Production operations.

Work Schedule
  • Monday to Friday, 8-hour shifts, 40 hours/week.

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