How do I approve or reject timesheets?

Open the Timesheet Dashboard

Open the timesheet dashboard by either:

Clicking in the timesheet card
Clicking the three lines icon and selecting "Timesheets"

Tip: clicking on the "# New Timesheets" will open just the timesheets that are pending approval

The Timesheet dashboard displays Pending timesheets that are waiting for your approval and past timesheets that have been approved, rejected or processed by Airswift payroll.

Select a timesheet for review

Select a Pending Timesheet to review.

Tip: A status of Pending means the timesheet is pending your approval

This is an example of a timesheet submitted by a contractor. After reviewing, you can either approve or reject the timesheet, and you can also review sections of a timesheet.

Reviewing sections of a timesheet

The timesheet has different sections that contain information that will assist with a review:

Timesheet Status

On the top right of the timesheet is status. Pending status indicates that the timesheet is awaiting approval or rejection.

Tip: Other status' include:

Approve: Indicates when timesheet is approved by a line manager
Rejected: Indicates when a timesheet is rejected by a line manager or Airswift finance team
Processed: Indicates when an approved timesheet is approved by Airswift finance team

Hours and Per Diem

Timesheet details including location, time type, comments, number of hours and per diem submitted by contractor are listed on the timesheet for each specific week.

A summary of hours for the entire timesheet are listed in the summary section.

View Specific Weeks

Individual information for each week can be viewed by selecting the individual week.

View Attachments

If a contractor has submitted an attachment with the timesheet, the attachment will be shown in the attachment section.

Approving a timesheet

To approve a timesheet, first click "Approve":

A window will appear, asking if you are sure you want to approve. Click "Approve" to confirm.

Once approved, a window will appear confirming the approval. A message will then be sent to Airswift that the timesheet is approved and ready for processing.

Tip: Now that the timesheet is approved, the timesheet status is now changed to "Approved"

Rejecting a timesheet

Tip: Now that the timesheet is approved, the timesheet status is now changed to "Approved":

Tip: Rejection comments will be saved to the timesheet so you can review them once the contractor has made a change.

Click "Reject" on top of the timesheet.

A window will pop up, confirming the timesheet has been rejected. The timesheet will then be sent back to the contractor with the rejection comment.

Tip: Once rejected, the timesheet status will change to "rejected"