Airswift is seeking to invite an experienced Project Accountant to manage Accounts Payables. Review all project invoices for accuracy and ensure compliance with contract and company policies, with correct coding before approving for payment.
Department: Project Services, Cost Control Section
Role Purpose
Works under the supervision of the Project Accountant Lead on daily tasks to validate project cost expenditure, by timely reviewing and verifying third party invoices, expense claims, and allocating cost expenditure according to project / corporate cost structure and budget.
Required to handle heavy invoice verification workload with meticulous attention to details to ensure accurate cost expenditure and timely payment, working closely with project cost controllers and other departments (finance, procurement, contracts etc.)
Key Accountabilities
- Project Invoices Review:
- Review and verify all project vendor/sub-contractor invoices, ensuring claim eligibility in accordance with Purchase Order & Sub-Contract agreements and/or corporate rules, and supporting documents provided are sufficient to evidence progress, achievement of milestone and/or reimbursable claims etc. before approving for payment (or reject as appropriate)
- Be the focal point with Finance Dept and other functions related to project invoices, make clarifications on missing supporting documents, unclear/unjustified contractual provisions or claims and resolve for invoice processing
- maintain full and complete records of invoices and cost charged to project
- Cost Allocation: Allocate cost expenditure according to WBS Code / Cost Centre to ensure correct WBS Code / Cost Centre assigned for each invoice and breakdown thereof
- Cashflow management: Update and maintain the project cashflow tracking/forecast sheet to ensure positive cashflow.
- Cost Analysis: Assist Cost Controller in cost analysis/reconciliation to ensure appropriate / valid cost are charged to correct budget in line with plan / phases; for example manpower analysis by ensuring project timesheet submission is in line with project budget and correct WBS code, approval by correct approver, and required documentation is in place (project mobilization/ demobilization forms), and alignment with Manpower Plan system
Technical Competencies
• 3-5 years of relevant experience
• Advanced Microsoft Office (Excel)
• Analytical Skill
• Industry Knowledge
• Master Data knowledge
Qualifications
• Bachelor Diploma in Accounting
Key Behaviors
• Teamwork (Communication)
• Integrity (Commitments)
• Performance (Value Creation & Goals Driven)
• Accountability (Analytical Ability)
• High sense of accuracy, detail-driven, confidentiality and time management
