Overall Job Responsibility: Ensure on-time delivery of equipment, material and documentation and recovering if schedules are not met. Communicate with suppliers and shippers to assist in day-to-day expediting of equipment, material and documentation of assigned projects.
Responsibilities:
- Provide the interface between Suppliers and the Project Team to ensure that documentation requirements (signed Purchase Order (PO) Acknowledgement, Engineering, Procurement, Manufacturing, Production and/or Fabrication schedules, Bills of Materials and drawings) that are specified in the PO are delivered in accordance with the agreed schedule.
- Develop or modifies an expediting plan for the assigned project(s), which is based on criticality ratings of the equipment in relationship to the project schedule.
- Monitors Supplier’s delivery progress in accordance with the delivery commitment of the purchase order.
- Expedites in accordance with Project Procurement Procedures and to achieve project milestones and on-time delivery of equipment.
- Ensures the timely issue of suborders by Supplier for raw material and/or major components.
- Works with Supplier and Project Team on a recovery plan if schedule is not being met. Reports non-compliance cases.
- Reviews Inspection Reports if inspections are required by the contract to monitor progress and verify actual order status.
- Issues expediting status/tracking reports on a regular basis to the Project Team.
- Liaises with Logistics to provide advance notice of impending shipments and to trace major shipments from the supplier to the job site if necessary.
- Liaise with Purchasing, Engineering, and QA/QC to resolve any commercial, technical, or quality problems that arise.
- Update System with delivery status updates. Maintains applicable procurement files in conformance with Standard Operating Procedures (SOPs), Department Work Instructions (DWIs) and Quality System requirements.
- Assists with purchase order closeout and provides input to Supplier performance evaluations.
- Minimum three years’ experience in a related environment with exposure to expediting and inspection functions for graduates or minimum five years of relevant working experience for diploma holders.
- Demonstrate ability to handle multiple tasks and meet demanding deadlines.
- Demonstrate technical ability in reading Purchase Orders, Specifications, and Data Requirements.
- Ability to independently think through multiple alternatives, potential consequences and economic impact of decisions to determine best approach.
- Demonstrates strong planning and interpersonal skills in order to interact with suppliers and shippers and co-workers in a team-based environment
- Experience with Project Tools or similar system preferred.
- Knowledge of packing and shipping (air, ship and ground) processes, customs operations in relation to transportation of machinery and complex equipment.
- Has product knowledge of materials being purchased, what is being built and supplier base preferred.
- Proficiency with MS Office with ability to download, manipulate and report data.
