Administration Assistant

Chinchilla, Queensland, Australia

Job Reference 1240026

Location Chinchilla, Queensland, Australia

Industry Oil & Gas - Offshore Oil

Function Administration

Job Type Contract

Date Added March 15, 2024

Airswift is a global workforce solutions provider for energy, process, and infrastructure industries. We partner strategically with clients, delivering top talent tailored to project needs. With 800 staff and 6,000 contractors across 50 countries, our reach and talent pool are unmatched. Our expertise and experience set us apart. Join us for exciting opportunities!

Position: Administration Assistant

Location: Chinchilla, QLD

Duration: 7 months casual contract

Special Features

  • Ability to undertake domestic travel
  • Chinchilla local
  • 5/2 Roster

Position Specific

  • Provide administration assistance for Upstream Projects Team
  • Coordinate travel, accommodation and itinerary arrangements for site 
    team, Brisbane team & visitors
  • Provide CBS Allocation team with monthly camp allocation numbers 
    for site teams
  • Assist Site Team with submitting various IT Requests
  • Assist with management & coordination of Fleet Vehicles maintenance, 
    pool vehicle requests etc
  • Assist with PPE requests for personnel
  • Assist site team with Contractor Expense Claims
  • Assist in preparing spreadsheets and PowerPoint presentations, 
    Maintain electronic filing systems
  • Coordinate and organise meetings/workshops detailed agenda and 
    advanced PowerPoint presentations and set-up meeting rooms
  • Assist with order office stationery, crib & other supplies
  • Maintain and update calendar & meeting room bookings
  • Organise appointments, meetings and conferences which may include 
    collating meeting papers, coordinating venues and arranging travel 
  • Secretarial function for site team including compiling agendas and 
    minute taking.
  • To work flexibly across a broad range of requests from Site Team and 
    Handling requests and queries appropriately.


  • Exceptional experience in maintaining information/data.
  • Demonstrated experience in an administrative role within a busy corporate environment.
  • Experience in taking responsibility for tasks and managing it to completion.

Knowledge, Skills and Attributes

  • Advanced experience with MS Office Suite (Outlook, Word, Power Point and Excel) 
  • Ensures that technical and administrative tasks are completed in a timely manner

Only candidates with the right to work in Australia will be considered.

(Australia Citizen, PR Holder, or Valid Australia working VISA) 

If you are keen for this role, please apply directly to this ad with your CV & contact details, or email your CV to , indicating your notice period and expected salary.


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