Administrative Assistant

Perth, Western Australia, Australia

Job Reference 1237159

Location Perth, Western Australia, Australia

Industry Oil & Gas - LNG

Function Administration

Job Type Contract

Date Added January 17, 2024

Our O&G operator client is seeking a Administrative Assistant to work within their facilities in Perth, WA Australia on an initial of 12-months contract.

Position: Administrative Assistant 
Location: Perth  
Duration: 12 months contract & potential for contract extension 
Schedule: Monday – Friday & 9 hours per day

Responsibilities:
  • Event Management for internal and external stakeholders set up of group meetings / peer reviews / town halls)
  • Team building events, sundowners.
  • VIP events, community engagements, family day
  • Adhoc Project Manager Calendar Management
  • Purchasing of equipment and services
  • Organize Training courses
  • Organize PPE & safety equipment
  • Ordering Stationery, Ergonomic supplies & Merchandise
  • Coordinate Onboarding & Offboarding for internal moves for Employees, Agency Hires, Contractors and Secondees
  • Involve with Office management: including workspace allocation.
  • Document approvals: Coordinate the flow of all documents for approval / signature, including meeting notes & briefing materials.
  • Adhoc reporting as required by function.
  • Assist with site travel via INX and TABS systems.
  • Assist with International & Domestic travel via CTREX system.
Communication:
  • Internal
  • External
Digital Support:
  • Digital Signage
  • SharePoint LUE
  • Microsoft Teams
  • i-Way management
Skills/Experience:
  • High attention to detail and confidentiality required due to the sensitive nature of documentation and information that is managed by the Department.
  • Excellent written and verbal communication skills as this position will interface with various internal and external stakeholders.
  • Able to work autonomously or in a team environment and support the additional team members.
  • Adaptable and flexible to last minute changes, requests as well as identifying process improvements for implementation across the Admin Team.
  • Proficient in Microsoft Office suite.

For further information and a detailed Job description please email an up-to-date CV, along with your notice period and salary expectations to noor.amelia@airswift.com   

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