Administrative Assistant

Lima, Ohio, United States

Job Reference 1243328

Location Lima, Ohio, United States

Industry Oil & Gas - Downstream

Function Administration

Job Type Contract

Date Added May 15, 2024

Our client, a major company in the energy sector, is seeking a Executive Administrative Assistant to work within their facilities located in Lima, OH for a 12-month contract.

Responsibilities:
  • Schedule and coordinate meetings, attend as directed, record, prepare and distribute minutes and/or agendas as required.
  • Prepare and draft correspondence, assist in presentation preparation, assemble reports and materials in advance of daily, weekly, and monthly reporting periods.
  • Track high level correspondence and ensure information is expedited in timely manner
  • Manage inventory and purchases for office supplies, and other miscellaneous equipment as required.
  • Records management: act as a super user for filing and searching of documents; ensure document control functions are being performed in accordance with corporate procedures
  • Perform a wide variety of general administrative duties as required.

Qualifications:
  • Strong working knowledge of Microsoft Office Suite including Teams
  • Familiarity working with DocuSign
  • A minimum of 5 years’ experience in an administrative role
  • A secretarial diploma, or equivalent training and business experience
  • Certificate in Business Administration or Office Administration is considered an asset
  • Experience working in the oil and gas industry preferably in a project environment
  • Experience with records management
  • Superior organizational skills, with the ability to set priorities, follow up and meet deadlines
  • High attention to detail and accuracy, with excellent business writing skills
  • Ability to communicate with all levels of company and external contacts
  • A self-starter with a high degree of initiative and self-motivation
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