Administrative Assistant II

Monahans, Texas, United States

Job Reference 1243368

Location Monahans, Texas, United States

Industry Oil & Gas - Onshore Oil

Function Administration

Job Type Contract

Date Added May 20, 2024

Airswift is looking for an Administrative Assistant to work with a major client in Monahans, TX on a 1-years assignment.  

 

Responsibilities:  

  • Maintain Team Calendar and venue calendar  

  • Maintain / Update Team org chart  

  • Maintain / Update Outlook distribution lists  

  • Maintain key vendor contact list  

  • Administer Team SharePoint Site  

  • Logistics for all Team engagements (Op Supt Meetings / contractor meetings / F2F foremen meetings / ad hoc meetings etc.)  

  • Organize venue / catering  

  • Send out calendar notices / eventX etc.  

  • Assist with agenda prep o Maintain sign in sheets / meeting records  

  • Managing logistics on the day of the event  

  • Ordering materials (signage / posters / branded materials for recognition etc.)  

  • Maintaining an inventory 

 

Requirements:  

  • Ability to type 50+ WPM  

  • Microsoft Office (Word/Excel/PowerPoint)  

  • EventX  

  • Open Invoice / Ticket  

  • Chrome River  

  • Microsoft Share Point  

  • Slido  

  • Ability to establish and maintain sustainable administrative processes  

  • Ability to work independently with minimal guidance  

  • Event planning skills  

  • Cost consciousness  

  • Knowledge of Permian area venues, caterers, printing resources preferred 

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