Administrative Assistant III

Old Ocean , Texas, United States

Job Reference 1236635

Location Old Ocean , Texas, United States

Industry Oil & Gas - Downstream

Function Administration

Job Type Contract

Date Added January 4, 2024

Our client is seeking an Administrative Assistant to work within their facilities located in Old Ocean, TX for a 12-month contract.

Responsibilities:
  • Interact with internal staff and external business contacts.
  • Schedule meetings as well as catering arrangements, maintaining meeting agenda and materials.
  • Create, revise, analyze proof-reading, and distribute various types of documents, presentations, and spreadsheets (Microsoft Excel, Word, PowerPoint, Outlook).
  • Prepare monthly and quarterly reports as required.
  • Make travel arrangements, prepare itineraries and managing calendars.
  • Manage office supply inventory and order supplies as needed.
  • Distribute mail and arranging shipment of packages.
  • Seeking opportunities to improve work processes for the TA group.
  • Support TA Planners and Material Requisitioners with job package preparation tasks.

Requirements:
  • 5-10 years of related experience.
  • High school diploma/GED.
  • Advanced proficiency in Microsoft Word, Excel and PowerPoint; Outlook and SharePoint.
  • Experience in administrative support.
  • Strong written and communication skills.

Preferred Qualifications:
  • Knowledge of Document Management features.
  • Recent work experience in dealing with building facilities-managing office space-industrial work.
  • Proficient with SAP, Livelink/EDMS and CATS.
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