Assistant Hsed-Process

Nanterre, France

Job Reference 1240670

Location Nanterre, France

Industry Oil & Gas - FPSO

Function Administration

Job Type Contract

Date Added March 26, 2024

Airswift is currently looking for Assistant HSED Process to work with our Client based in Paris, France   

Starting date: April/May
  • Industry: O&G
  • Location: Paris
  • Position: Assistant HSED Process
Duration: 12 months renewable
 

DESCRIPTION OF FUNCTION:


Assist the leads for the budget, planning of activities and other administratives activies:
  • Maintain and follow-up, on a real time basis, with the input of the lead and deputy leads, the deliverables list tool (Aveva)
  • Assist the lead and deputy lead in the set-up of the planning follow-up tool (Janus)
  • Assist the lead and deputy lead in the population of the planning tool with issue dates (through Janus)
  • Assist the lead and deputy lead in the population of the planning tool with reforecast dates (through Janus)
  • Provide to Leads coming week/month look ahead
  • Assist the lead and deputy lead for the issuance of Minutes of Meetings and follow up of actions (AMT tool)
  • Assist the lead and deputy lead booked manhours follow up

Assist the engineers for the quality of the work performed by the teams on the project:
  • Assist the engineers in Electronic Document Management System (Gaia) filing
  • Assist the engineers to update the documentation with last templates available
  • Properly file the client comments and TP answers in Document Database on a real time basis
  • Dispatch to the Leads concerned on a real time e-mails from Document Control (diffusion of notifications of deliverable, client comments…) and client comments follow-up
  • Create and update on a real time basis the table of client comments follow-up
  • Create and update on a real time basis the HSE reviews statistics table
  • Create and update on a real time basis the HSED actions tracking table

Technical activities
  • Establish the deliverables numbering according to COMPANYS and client rules
  • Assist the team in follow up of the vendor documentation: dispatch of notifications to unit leads, consolidate inputs from leads to populate the vendor follow-up tool (Vendor DataBase)
  • Assist the Deputies in following up the HSED drawings: transmission of the files, checking of the documents
  • Organise with the project secretary the process and HSE Design reviews meetings

Responsible for administrative assistance of the HSE Design and Process engineers working on the project:
  • Ensure adequate working environment for the teams (workstation, software ..) through coordination with Project Secretaries
  • Organise moving of people (in and out) and ensure logistics (pens, papers, office materials orders) in coordination with Project or department head Secretaries
  • Follow-up: vacation planning, installation/office organisation in the task force and removal, mobilisation sheet form completion, badge / floor access for residents and subcontractors…
  • Organise meetings
  • Organise travels

Reporting
  • Prepare, with the input of the staffs, the weekly/monthly reports

REQUESTED QUALIFICATIONS

The services to be performed by The SUBCONTRACTOR require the following skills and experience:
  • Advanced knowledge of Microsoft office suites (Excel, Word, Powerpoint)
  • Knowledge of databases management (Sharepoint, EDMS, GAIA….)
  • Good communication
  • Fluent English (writing of technical documents, minute of meeting, )
  • Good relationship
 

PROCEDURES - METHODOLOGY

Project Procedures, the State of Art, as well as the Quality Procedures applicable to the relevant project, shall be implemented.
 
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