Business Administrator

Rome, Italy

Job Reference 1243005

Location Rome, Italy

Industry Process - Chemicals

Function Administration

Job Type Contract

Date Added May 8, 2024

Business Administrator 

Location: Rome, Italy

Contract duration: Until October 25
Schedule: Monday - Friday
Recruitment partner: Airswift
Airswift recruiter: Ariane Lima

Key Words: PMP, SAP PRC and PRH, IR, Interpersonal sensitivity, Communication, Leadership and Delegate skills.

Our Company

We are one of the world's largest integrated energy and chemicals companies, creating value across the hydrocarbon chain, and delivering societal and economic benefits to people and communities around the globe who rely on the vital energy we supply.
We are currently recruiting for a Business Administrator to lead the division’s business staff. You will serve the assigned project management team and acts as an assistant to the division head, providing or coordinating administrative and planning activities, human resources, IT, contracting, scheduling, estimating, cost control, auditing, assets management and reporting services as required.

General Responsibilities

Responsible, under the general direction of the Project Manager for controlling and coordinating the business
Related Project activities below which directly report to the business administrator:
  • Contract Administration. Business administrator shall lead this through a deep knowledge of the contract. To process contract amendments, provide updates on current contract value on a monthly basis and coordinate proper contract closeouts.
  • Cost Control. Business Administrator will have an active role in the consolidation of Monthly Project Updates (MPUs), to review Expense Reports and contractors’ invoices, coordinate ER actions (PAER, Redefinition, Supplement, Partial Cancellation, etc.) and to verify NDE reports, Quarterly Accruals, Operating Plan and Year End Accountability.
  • Project Scheduling. Business Administrator shall understand basics of Critical Path Analysis, of progress forecasts for Engineering, Procurement and Construction activities. 
  • Human Resources. Business Administrator shall actively coordinate/facilitate the recruitment of resources, updating the Org Chart with the PM, timekeeping, personnel training, Chapter 8 actions upon mobilization of the PMT OOK, E8000 actions and vacation plans.
  • General administrative services such as IT asset management and vehicle log, budgets and accountability, management presentations, document controls, reporting etc. In addition, Business Administrator will be responsible for the set-up of server privileges and will be the owner of the server access matrix.


Educational & Technical Requirements:
  • Bachelor Degree or equivalent
  • PMP certification is a plus
  • 10-15 years experience
  • Good knowledge of English, both written and verbal
  • Good knowledge of SAP PRC and PRH

  • Interpersonal Sensitivity
  • Analyse and Solve problems
  • Communicating Openly and Effectively
  • Foster Teamwork
  • Influence Others
  • Inspire Trust
  • Lead and Inspire
  • Direct staff and Delegate

The next step
We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We are aware that you may not ‘tick all the boxes’, but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance contact our recruitment partner Airswift.


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