Completions & Well Servicing Administrative Assistant

Calgary, Alberta, Canada

Job Reference 1238033

Location Calgary, Alberta, Canada

Industry Oil & Gas - Midstream

Function Administration

Job Type Contract

Date Added February 2, 2024

Airswift is seeking an Administrative Assistant to work with one of our major clients in the Oil & Gas industry. The role will be responsible for overall support of the Completion/Well Servicing Team in Calgary, AB. This is a 1-year contract with the possibility of being extended.

Core Responsibilities

• Manage documents for Completions/Well Servicing Team
• Documentation management in SharePoint
• Maintain files including Safe work permits, personnel management of change documents.
• Maintain & provide up to date site access requirements, contact lists etc.

Perform Administrative Activities & Support the Completions/Well Servicing Team:
• General office administrative tasks such as organizing meetings, coordinating travel arrangements, scheduling appointments, maintaining files, ordering equipment & supplies etc.
• Plan & assist all lookbacks, Spring Meetings & Winter Program planning meetings when required
• Provide administrative support with Excel, Word, PowerPoint
• Manage all ordering for Completions/Well Servicing within the field – office supplies, PPE, Maps, Radios, Grocery orders etc.
• Process invoices as necessary
• Provide expense reporting support
• Facilitate building & site access requirements
• Submission of Self-Serve tickets – distribution list updates, application access, IT incidents etc.
• Manage location handover documents for the integrated winter program
• Assist coordinators & well site leaders with various tasks as needed

Field Accommodations:
• Process/oversee all Completions/Well Servicing camp reservation forms
• Approve 3rd party camp charge sheets
• Verify daily camp reports – no-shows, on-hold rooms, etc.
• Manage Completions camp forecasts

Onboarding & Offboarding:
• Coordinating new hires, employee changes, office moves, etc.
• Onboarding new hires & offboarding terminations
• Create and maintain Onboarding documents in SharePoint


• Minimum 3 years administrative related experience – Required
• Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) – Required
• Relevant diploma or certificate in related field considered - Asset
• Oil & Gas experience is an asset
• Working knowledge of SAP would be an asset
• Confident, detail-orientated, and enthusiastic team player with superior, interpersonal, organizational, and analytical skills – Required
• Good communication skills - both written and verbal – Required
• Ability to work both independently and in a team environment – Required
• Displaying tact and good judgment in resolving problems and answering inquiries – Required
• A high degree of initiative and self-motivation – Required

Work Conditions

• The position will be hybrid, mainly in Calgary but could be up to 3 to 6 days a month in the field if required.

• Monday to Friday, 10-hour shifts, 50 hours/week
• Shift schedule is dependent on work/project location - 10 hours per day
• Shift Schedule outlined by Supervisor as required.
• When at the site, driving a Company’s vehicle may be required.
• Travel to site/from the site when it is required – Company bus/flight - dependent on on-site location

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