Contract & Sourcing Specialist – Capital Projects

Calgary, Alberta, Canada

Job Reference 1241196

Location Calgary, Alberta, Canada

Industry Oil & Gas - Onshore Gas

Function Supply Chain / Purchasing

Job Type Contract

Date Added April 4, 2024

Airswift is working with one of our major Oil and Gas clients to find a Contract & Sourcing Specialist to join their team on a 1-year contract in Calgary.

Job Description:
The SCM Contract & Sourcing Specialist plays an integral role in elevating our requirement for commercial expertise with external suppliers and contractors and developing and maintaining support with internal business partners. In this role the successful candidate will manage, assist, and facilitate pre and post-contract and sourcing activities. The scope covers contract formation through to administration with a focus on contract administration. This role will support the Capital Projects teams.

Areas of Responsibility:
• Provide expertise on commercial content and negotiation support to relevant stakeholders for specific contract development.
• Ensure that the Supply Chain is represented during the formation of commercial relationships in efforts to achieve optimal value.
• Support the development and ongoing post-award contract management activities including dispute resolution, claims support, scope of work and compensation agreement amendments.
• Provide contracting expertise and guidance to both strategic and routine requirements for various service and material agreements.
• Participate in and influence key stakeholder and supplier negotiations.
• Build internal stakeholder relationships to understand their SCM requirements and build fit-for-purpose strategies that reduce risk, add value, and meet execution requirements.
• Provide enhanced metrics and reporting capabilities for ensuring contracting and support implementations are tracked and measured for success and continuous improvement with suppliers.
• Adhere to the Global Supply Chain Standard and the Code of Business Ethics & Conduct documents.

Specific Contract Formation Responsibilities (pre-award):
• Execute vendor pre-qualification and set-up process.
• Support strategy discussions.
• Prepare commercial contract exhibits.
• Prepare and issue RFx documents, including bid evaluations.
• Lead and single point of contact throughout the bid process.
• Lead and facilitate commercial meetings (i.e., Contract kick-off, clarification meetings, project progress meetings, etc.)
• Lead Terms & Conditions negotiations.
• Prepare Recommendations for Award packages.
• Execute contract documents.

Specific Contract Administration Responsibilities (post-award):
• Change Management – review, validate contract/Purchase Order change requests, create amendments, and manage claims.
• Coordinate with business owners and support functions.
• Manage invoicing issues and discrepancies against Purchase Orders.
• Coordinate proper closeout of assigned contracts per the closeout procedure.
• Lead Contract review and performance management meetings (RAIL meetings, material management & tracking with EP’s)
• Coordinate claims throughout project execution.
• SCM point of contact for internal audits to ensure that all documentation pertaining to the contracts is current and accurate.

Basic/Required Qualifications:
• Minimum college diploma in Business Administration, Law, or Supply Chain disciplines
• Minimum 5+ years of Supply Chain/Contracting experience preferably in the oil and gas industry.
• Knowledge of Capital Projects services categories is strongly preferred.
• Enhanced software application skills (Microsoft Word, Excel, SAP and GEP) including experience with electronic contracting software.
• Demonstrated knowledge of contracting terms and conditions, clauses, scope of work and compensation schedule development
• Knowledge of contracts management and administration processes for large projects
• Experience in contract formation management with demonstrated ability to effectively use procurement and contracting knowledge to add value.
• Commercial experience / expertise and strong negotiation planning skills
• Effective time management & strong organizational skills
• Keen attention to detail & adherence to quality work
• Effective interpersonal communication skills with the ability to build & maintain effective, trusting relationships with internal stakeholders.
• Strong influence, facilitation & networking ability
• Legally authorized to work in Canada on a full-time basis without restrictions.

Preferred Qualifications:
• Experiences in forming, executing, and administering capital project contracts, specifically for well pads and pipelines in both SAGD and Unconventional applications.
• Participation in SCMA (Supply Chain Management Association of Alberta) is an asset.
• Knowledge of Upstream Canadian exploration and Production operations

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